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When formatting a document such as a resume, MS Word often inserts a large gap in the text--sometimes as much as half a page of blank space. When I try to delete the gap, moving the cursor from the continued text after the gap, it skips over the gap as if it's not even there, and deletes text from the previous point in the document before the gap. I can't "grab" the gap or highlight/delete the gap in any way. Ideas??

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19 Answers 19

http://www.word-tips.com/insert-page-breaks-and-remove-white-space/

This site had the solution for me. When I looked after ctl + alt + 8, I saw that there was a bunch of spacing symbols under my footer. I clicked within the area and deleted all the spacing symbols.

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consider explaining more of your answer and not relying on the link which may not be live in the future. –  Eric G Feb 26 at 3:19

After the last character/letter highlight the empty space and drag it to the empty space right behind the last character/letter. No highlight will appear but just do it. Once the cursor has performed this "invisible" selection/highlighting, press delete.

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To get rid of the annoying blank space in your text, almost a page in size in my case, go to the beginning of the text after the blank space and make a left click at the beginning of the text after the blank space. The edit cursor | should appear. Right click on the same place; from the list that appears click on paragraph; Uncheck "Page break before", click ok.

And that's it.

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I ran into this problem in Word when "Track Changes" was turned on (in the Review tab). A number of changes had been made to the document and I was viewing it as "Final" in order to see what the final document would look like. In this view, there were weird blocks of space like those you described that I couldn't get rid of. The solution was to either view the document as "Final: Show Markup" or to accept all changes in the document. Thought I would share as I struggled with this for a while...!

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Right Click on the page .... select "Paragraph".... then go to the "Spacing" group....Check "Don't add spaces between paragraph of the same style"

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highlight all the text,click paragrah,on the general choose justified instead of distributed.

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The font alignment is probably set to "justified" Try setting it to "Left" and see what happens ;)

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Highlight the table after where the 'gap' is. Right click and select 'Table Properties', then select the option 'Table Positioning' on the 'Table' tab, then select the box/option 'Move with text'.

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My problem was a huge gap after a line, kept writing the line and the newly written letters was not showing and the gap was increasing. The solution was: right click on the line, go to paragraph, under the Indents and Spacing tab, Indentation option was "Hanging" inside the Special option. Changed to none and every thing OK now.

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This worked for me:

Highlight the paragraph before and the paragraph after the unwanted space. On the “Home” tab, look for the “Line and Paragraph Spacing” (or “Line Spacing”) button in the “Paragraph” button group (towards the middle of the toolbar in Word 2013) and click it. Select “Line Spacing Options”. Select the “Line and Page Breaks” tab. Uncheck “Keep lines together” and “Keep with next”. No other checkbox in the top selection of this tab should be checked—actual mileage may vary.

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This gap is due to section break.

  1. go to View - select draft view
  2. place the cursor after the last letter of paragraph after which annoying gap exists
  3. press Delete - the gap is gone.
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The default in the resume template I used was "keep with next." I copied the column to a new document and converted it from table to text. Then I could select the entire thing and turn off widow and orphan control. I found it difficult to do it while still in the table, because I could pull up the Paragraph settings only randomly, not consistently.

Thanks to Rick for mentioning that nasty "Keep with next" setting. ;-)

FOLLOW UP: Actually, the above described technique helped, but I still get two pages with two lines at the bottom. Table is formatted to put all text at the top. They are consecutive pages so it isn't a folio verso thing. I copied the misbehaving likes to Notepad to strip hidden formatting, put them back, and they jumped to the bottom of their respective pages.

2ND FOLLOW UP: Word 2013 is either buggy or there is a demon in the online template I chose. I solved the last remaining problems by setting a specific (exactly, not at least) row height for each row and set each to allow breaking across pages. On the second page, the table rows went out of bounds, as if I'd set different R and L page margins. Broke it into a second table to see if that would help. Sometimes I could resize the table to be within bounds, and then it would bounce back out. I discovered I could align either the L or R edge of the table but not both reliably. I aligned the left edge and used manual line breaks on the right since I wasn't showing the table lines. (You can use lines you establish in your header/footer for an overall box effect.)

WHEW!

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I've run into this several times and couldn't find anything in Google that helped (I know it's not a line break or hidden table!!). It happens when I'm using Styles (Heading 1, Heading 2, etc). I'm not sure what's going on, but here's how I fixed it:

  1. Highlight or just click in the text
  2. Right click
  3. Select "Paragraph"
  4. Go to "Line and Page Breaks" tab
  5. Check "Keep with next"
  6. OK

What exactly does that do? I'm not sure, but it solved the problem for me, so I figured I'd share here since this seemed to be one of the top hits in Google.

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This happens when the text alignment is "justified" in word. Just go to the end of the line and press enter once.

This normally happens when after the sentence is over, we do not hit enter, but just keep typing "space" and the sentence starts on the next line.

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Try this which fixed it for me. Click anywhere on the page that has the gap. Go to "Page Layout" tab click on the lower right corner of the "Page Setup" section (it looks like a little box with an arrow). That brings up the "Page Setup" dialog box. In that dialog box click on the "Layout" tab. There, in the "Page" section, check what it says for "Vertical alignment". If it says "Center" change it to "Top" and then click "OK".

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I know this is old but decided to answer since this is one of the first hits in google and it doesn't have a successful answer. –  JoeSalazar Apr 20 '13 at 15:55

You can also turn on "Show all formatting marks." In Office 2007, it's under the round unlabeled menu button (not the normal rectangular ones), then "word options", then "Display".

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It is not clear to me if the gaps occur within or between lines. If the space is within lines it could be because you have Justify as your alignment? That will leave huge floods of white space for lines with few words. Space between paragraphs can be controlled for each paragraph style.

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Try to highlight the gap, and see if it is in fact, a cell of a table. If it is, delete that cell from the template and that should remove the issue.

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If you are using a template it is most likely because the template is using a table with cells. You would need to click on the corner of the table and shrink it.

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