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When I am out of the office, if I turn Out-of-Office on, it auto-replies to the automated emails I get from our Bug Tracking system, which leads to our Bug Tracking system getting full of message about my holiday.

With Outlook Out-of-Office, how do I set it to not respond to certain 'From' addresses? I see its something to do with the optional Rules in the O-o-O dialog, but its not that clear how to stop it from replying using the rules.

I'm on Outlook 2003 and Exchange 2003 but advice for any version will probably be useful to people.

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2 Answers 2

up vote 13 down vote accepted

To answer my own question, here's a rather convoluted solution I found on a forum, by Brian Tillman (MVP-Outlook):

How do I set up an exception rule in OOA to ignore certain messages?

Open the Assistant.
Click Add Rule.
Put the addresses you don't want receiving the OOA reply in the From feld.
Check "Do not process subsequent rules".
Click Advanced.
Check "Only items that do not match these conditions".
Click OK.
Specify whatever action you want. I usually choose "Alert with", click Action, uncheck "Notify with the text", check Play, and choose some sound, then click OK. Since the rule will fire when I'm not there and while Outlook is closed, the action will do nothing.
Click OK two more times to finalize all the dialogue boxes.

I've tried this out and it worked.

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actually they did answer your question. If you put in the Bug Tracking system and select Only items that do not match these conditions, what the system is saying send out of office to every one but Only items that do not match these conditions. –  user52221 Oct 13 '10 at 12:07

The OOO assistant is kinda simple to use. Even easier with Exchange 2007...

I suggest you to read this KB from microsoft. It explains everything to setup OOO perperly.

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You're not really answering the question. There is nothing in that link telling me how to prevent OOO replies from going to certain addresses. It says about setting rules up, but does not tell me how to use the rules to stop auto-replies from going out. –  codeulike Feb 12 '10 at 22:44
    
Which means, your best bet is to create an OOO rule for messages you WANT to respond automatically to, like, everything thats sent by someone in the global address list for instance, then don't OOO reply to the rest. –  Grizly Feb 20 '10 at 13:48
    
... and how do I do that if I want to reply to ALL external addresses (likely not in my global list) and no internal addresses? –  Chris_K May 17 '12 at 17:21

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