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I set up distribution lists in Outlook so I can give people nicknames. That way I don't have to type their full name (there are thousands of people in my address list). Plus there's one guy that I email regularly who's got a doppelganger in the company. So I have lists like 'mikev' and 'juanr'. They all work fine.

But once in a while I run into one that just won't work. The two that Outlook refuses to recognize are 'grege' and 'miker'. Is there something special about these names that I'm not seeing? I've restarted Outlook and the computer a few times since creating the 'miker' list and still it won't recognize. Right clicking on 'miker' doesn't bring up the DL, it just brings up names of people in the org with names like that.

Is there a better way to do this nickname thing? I'm used to gmail -- it seems to be a heckuva lot smarter about figuring out who I'm likely to mean when I type 'greg'.

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up vote 0 down vote accepted

Microsoft Outlook has a feature called AutoComplete which I think would be a better solution.

It stores a cache of all of the email addresses that you send emails to. This autocomplete list is then used to display matching email addresses of contacts when you begin typing in the To, Cc or Bcc fields.

To add an email address to the cache, simply type the first few letters of the contact you want to send an email to and hit CTRL+K. This will autocomplete to the nearest matching contact and store it in the cache. This is a one-off task.

Next time you begin typing, it will recognise the name instantly and display it in a dropdown box while you are typing.

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Thanks for the reply. Well it all seems sensible but it doesn't work. I have a DL that's called 'grege'. I type 'grege' into to To... field, hit Ctrl K and I get... 3 names, none of which are the distribution list. If I type 'greg' then hit Ctrl K I get about 150 names to pick from. Is the person named greg that I send the most emails to on the top of that list? Nope. He's about 1/5th of the way down. I tried storing it the way you said but still outlook makes me pick from an enormous list. – jcollum Feb 16 '10 at 20:34
Gotcha... thanks for the explanation. I'll leave my answer to prevent anyone else from going down the same road as me - unless you want to update your question about trying this? – Kez Feb 16 '10 at 20:40
No, your answer has pictures, much better that way. – jcollum Feb 16 '10 at 20:43
Well, not the answer, but this question has gotten stale so I'm gonna call this one the answer. – jcollum Mar 1 '10 at 20:35

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