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I have asked a number of questions around Outlook rules and no matter how small I make the names and how efficient I make the rules, I ultimately still hit the 32 limit at about 40 rules.

Is there any alternative to do this job since Outlook rules just doesn't seem scalable to keep up with the way people are emailing over the past 10 years.

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2 Answers

up vote 1 down vote accepted

If you don't mind a commercial add-in product: http://www.sperrysoftware.com/Outlook/Incoming-Mail-Organizer.asp

There are other options as well, such as addins that allow you to organize and search your email much more efficiently, reducing the need for a lot of rules:

http://www.xobni.com/learnmore/

http://www.techhit.com/SimplyFile

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Upgrade to Exchange 2007+ and you can increase the rules limit to 256KB (from the 32KB default)

Use Search Folders in place of rules to accomplish many of the same things (but not all)

Use some other email client which doesn't have such primitive limits. This will probably be very difficult as you're stuck with Exchange/Outlook and are hopelessly limited by the executives who can't get through their day with out their blackberry/exchange calendars (I'm not bitter, no not at all). If you or your Exchange admin can enable either POP3 or IMAP support in Exchange you'll be able to use another client. Thunderbird or Evolution will then be possibilities. I admit I get by with loads of rules, but they're fairly simple and search folders would accomplish most of what I need.

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You might want to tone down the language in this before it gets downvoted or flagged. It would be a shame to spoil an otherwise useful answer. –  ChrisF Mar 1 '10 at 14:29
    
Thanks. Toned down he worst of it. –  SuperMagic Mar 1 '10 at 14:39
    
You may have success using the Evolution mail client –  warren Apr 28 '10 at 17:31
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