In the Outlook 2007 To-Do Bar can I hide specific re-occuring appointments?

Question

In outlook 2007's To-Do bar (the bar on the right with the Calendar, your task list and upcoming appointments), is there a way to hide a specific series of appointments?

I have daily appointments for scrum meetings, but I'm not interested in seeing the whole list of them.

I have a feeling this isn't possible, but anyone got any ideas?

Answer 1

Can put the scrum meetings on a second calendar? It seems that only events on My Calendars->Calendar show up on the To-Do Bar.

Answer 2

Edit: Nuts! I just re-read your question and realized you were talking about the appointments section, not the tasks section. I don't think there's a way to hide specific appointments in that section. You can hide all of the appointments by right-clicking on "To Do Bar" and unticking "Appointments", but I can't see a way you can filter them.

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You can set up a filter on the tasks to hide certain messages/tasks:

• Right-click the task area and select "Filter..."
• Click the "Advanced" tab
• In the "Define more criteria" area:
  • Choose a field (if these meetings all have the name/subject of "Scrum", choose "Subject")
  • Change the condition to "doesn't contain"
  • In "Value", put the text of the subject you want ignored (for example, "Scrum")
• Click OK

You can set up all kinds of filters on the tasks area - the only other example I could find was at the How-To Geek for only showing today's tasks.

By default, Outlook has 2 filters already in place it uses to only show incomplete tasks:

• Date Completed (does not exist)
• Flag Completed Date (does not exist)

Answer 3

While as far as I know you cannot hide items, you could colour them so they're easier to ignore. To change a recurring appointment open it (make sure you open the series) and click Categorize. You can choose a colour from the list, or choose All Categories to customize your colours.