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I declined a recurring meeting invitation in Outlook 2007 to let the organizer know I am unable to attend, which will be true most of the time. But there will be rare occasions when I could attend so I would like to have this declined meeting show up on my calendar. Currently, it is sitting in my Deleted Items folder and I find no way to move/copy/transfer it to the calendar. Also, contrary to this post -- I do not even see an option to redo my accept/decline choice.

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Is it possible to create a manual appointment for yourself with the reminders, and then simply dismiss these when you can't attend? I personally have had trouble making Outlook 2007 do the right thing in calendar events too. Maybe a work around is the best way to get what you want... – nicorellius Apr 2 '10 at 16:58
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5 Answers

up vote 0 down vote accepted

My needs are a little different. If I think there's any chance I may be able to attend I will reply as tentative. If I know I won't attend I do decline, so my true free/busy status shows on our shared calendar. Most declined meetings I can just keep track of on the shared calendar, but for some it's important to me to know when certain things are being done or when certain people will be busy. I want these in my own calendar because I sync it with my smartphone and I want to see them when I'm not at my desk. Keeping meeting requests in the inbox just clutters the box, risks accidental deletion, and seems in general no way to run a railroad. Seems to me there ought to be a better way, even if it's only some kind of macro that makes a copy of the meeting in my own calendar.

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up vote 2 down vote

Perhaps you should just accept as tentative.

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up vote 1 down vote

I think simple copy-paste is good enough.

  • Before declining, click the appointment in calendar and with copy+paste you'll get a private appointment.
  • Then you may decline the original leaving you with the copy in your calendar.
  • If you prefer, you may change the copy to show as free in your calendar.

Some limitations are that you won't receive updates and you can't later on accept the copy but you'll have to find the original invitation from deleted items.

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up vote 0 down vote

Im not sure if this works, go to > | options | email options | advanced email options| Delete meeting request from Inbox when responding.

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Maybe this one is good enough? http://www.fortissoftware.com/Services/prd_PT_GhostMeeting.htm

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That sounds very cool; unfortunately, I have since upgraded to Outlook 2010 and GhostMeeting specifically states it works only for 2007. (Of course, that might just mean the text is stale, but I can only go by what it says...) – msorens Dec 20 '11 at 5:34
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