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I've been having a crack at using fields in Word 2007 and have hit a slight stumbling block. I want to add a field which I can use in several parts of the document to represent the current version (something of the form v0.1 but I can't see an obvious way to do it).

The only provision I've found for this is something called RevNum but that gets updated every time I save the document.

Is there a field I've missed or a way of adding custom fields or something?

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1 Answer 1

up vote 4 down vote accepted

You can create a custom Document Property (View or change the properties for an Office document):

  1. Click the Microsoft Office Button Button image, point to Prepare, and then click Properties.

  2. In the Document Information Panel, click the arrow next to Document Properties, and then click Advanced Properties.

  3. In the Document Properties dialog box, click the Custom tab.

  4. In the Name box, type a name for the custom property, or select a name from the list.

  5. In the Type list, select the data type for the property that you want to add.

  6. In the Value box, type a value for the property. The value that you type must match the selection in the Type list. For example, if you select Number in the Type list, you must type a number in the Value box. Values that don't match the property type are stored as text.

  7. Click Add.

Then insert the custom Document Property into your document (Add property information to a document):

  1. Click where you want to add a property control in your document.

  2. On the Insert tab, in the Text group, click Quick Parts.

  3. Click Document Property, and click the control that you want.

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One minor question; how do you update the version number? I've tried editing the text, but it doesn't seem to change in the rest of the document and if I update the field it switches back to the original value I set when I created the property.. ? –  Jon Cage Apr 30 '10 at 9:20
you have to go back to Document Properties and change it there. A Save or Print or Print Preview will then update it in the document –  Shevek Apr 30 '10 at 15:03
I thought that might be the case. Not perfect, but definitely workable - thanks very much :-) –  Jon Cage May 4 '10 at 7:53

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