Super User is a question and answer site for computer enthusiasts and power users. It's 100% free, no registration required.

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I’m trying to find all the emails that I sent to people outside my employer's domain (say I need a search query in Outlook that will find all email in the Sent Items folder that has at least one recipient?

I tried to create a rule via this post but I didn't get very far:

share|improve this question

I'm using a search add-in called Lookeen. Just performed a test search for * and the results show all mails containing this domain. I guess that should work for the built-in search as well?! I do recommend trying Lookeen, if you rely on getting information out of mails or any Outlook data fast. There also is a feature they called Lookeen Analytics, which gives me further insight to email communication and some more or less useful statistics... :)

share|improve this answer
I want to find all email sent to any domain other than * Trying * then and so on would take too long. – Sajee Oct 14 '10 at 23:12
... This so reads like an advert! – Dave Oct 8 '13 at 8:08

Here is what you can do:

  1. Open Outlook and click on "Sent Items" folder

  2. Click in the Search dialog box, the ribbon should automatically change to "Search tools" layout. Alternatively, in the "Home" layout of the ribbon you can click on "Filter mail" in the "Find" section an select "More Filters..."

  3. Click on "Search Tools" icon and select "Advanced Find"

  4. Click of the "Advanced" tab

  5. Click on the "Field" drop-down list under "Define more criteria" section

  6. Select "All Mail fields" -> "To"

  7. Under "Condition" select "does not contain"

  8. Under "Value" type your company domain

  9. Click "Find now"

This should retrieve all emails sent to all domains except your company's

share|improve this answer
And i'm not sure about Outlook 2007/2010, but in 2013 you can save your search parameters as a folder inside special "Search Folders" folder and have you query dynamically update itself every time you open it. – RusI Oct 8 '13 at 9:41

The easiest way might just be to get a tracking report of all outbound mail from the user at your mailgateway. I ran into the same thing and using the advanced search like above didn't work out since internal from/to addresses aren't the full email address.

share|improve this answer
This seems more like a comment then an answer – Ramhound Apr 22 at 23:16

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.