Is there a way to send a task email from sharepoint that gets recognized by outlook?

Question

I see that there is a header MSWorkflowTask, is there any way to set that in an email that is sent via sharepoint designer? I would like to send a customized email that outlook recognizes as a task.

Answer 1

If it is a regular notification email, probably not, at least not from within SharePoint Designer. You would also have to create and populate several other headers such as X-Sharing-ItemID. It's best to let SharePoint format those for you.

But if you are just interested in emailing tasks to users and if your workflow is creating a task, you can customize the email with a link and ultimately manage it in Outloook. This page describes customizing those notification emails with Designer: http://office.microsoft.com/en-us/sharepoint-designer-help/send-e-mail-in-a-workflow-HA010239042.aspx

The sections you'll want to pay attention to are Include a hyperlink to the current item and Send your own custom task notifications.

A user can respond to those task emails like so: http://office.microsoft.com/en-us/outlook-help/respond-to-a-task-from-a-sharepoint-site-HA010105444.aspx