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We have a 53 page workbook in excel. It is instructed to print this in greyscale and with one page per sheet of paper. The only way I have been able to accomplish this is this way:

  1. I select the pages I need to print
  2. select print preview
  3. press page setup
  4. select options... from the dialog.
  5. Then on the printers own printer dialog i select one sided and greyscale.
  6. press ok
  7. go to next page... and repeat

This is kind of tiresome, and I also notice that the printer settings is set for that page also for the future. So I know that excel can store the printer options.

So how can I tell excel to print the whole workbook with the same options.

Please do not tell me to select all sheets, then selecting page settings, and set the options. This doesn't work. Somehow the press on "options..." and editing the printer dialog does only affect the selected page.

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3 Answers 3

up vote 1 down vote accepted

Try publishing as (or printing to) a PDF file and then set the greyscale and one-sided settings when printing the PDF.

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That is a workaround that might work, but I would prefer a way that makes Excel do what I want, and not have to rely on a two-step method. –  daramarak Feb 11 '11 at 13:59

Write a VBA routine to loop through your wb and apply the settings.

Easy way to write it is to record your actions on one sheet, and modify the resulting code to loop through all sheets

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Can it really be that hard to do something as simple as setting settings for how to print a document? Programming ability should be a precondition for doing such a ordinary action in a mainstream program. - I might do this, if no better suggestions shows up. –  daramarak Mar 1 '11 at 9:25

I realize this is an old post, but someone else may want to know.

In the print dialog box Print Range select Entire workbook

Excel 2003 looks like this

enter image description here

Excel 2010 may not be as apparent because it is a select with all choices not visible unless you click the dropdown immediately below "Settings"

enter image description here

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