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I'm doing IT support for a small volunteer organisation who needs to centrally store and organize around 2500 photos. Can anyone here recommend a database or similar system which matches the following criteria:

  • Intuitive to use for users with little computer experience
  • Multi-user support, ideally with integration in our existing LDAP user directory
  • Should have a web-interface
  • Not a hosted solution like Picasa (because we have a rather slow internet connection with very slow upload)
  • Should allow tagging of images, sorting by various criteria and storing copyright information

If there are native GNOME and/or Windows clients for the tool, that would be a great benefit.

Many thanks in advance!

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Use a file manager (e.g. Windows Explorer). The only requirement missing AFAIK is the web interface, unfortunately. –  Daniel Beck Feb 26 '11 at 15:18

3 Answers 3

For various needs, I have deployed and tested various opensource digital asset management systems in the past. I also looked at ResourceSpace. In the end, the best I found was Entermedia's for an all round very good system that does not tie you to very rigid workflows.

It is a really flexible system with sufficient built in features to get up and running very quickly, and also provides you lots of leg room for customization of the UI (via OpenEdit) and functionality (via groovy scripts). It also handles most media types and conversions seamlessly, and will auto-extract EXIF data from your images and videos. It's java based but has a user-friendly installer that ships with their own Tomcat server and has reasonable resource demands.

The 2 next best alternatives I have found useful for bigger project needs are Tactic which is python based but has a really user-friendly installer and Islandora which is built atop drupal (and integrates DuraSpace/Fedora Commons). Tactic is brilliant but has a very complex workflow with a steep learning curve.

On the lighter end of things, you can also consider Gallery and Piwigo

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After some issues with ResourceSpace (it has a workflow that is a bit too strict for our non-technical users), I evaluated Menalto's Gallery 3 in the last week. Apart from an almost undocumented LDAP plugin that does not seem to work (yet - I'm working on it), it seems to be a good low-end alternative to ResourceSpace since there are plugins that read IPTC tags and an internal tagging system that makes it easy to tag mass uploads.

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Check out the Open Source app ResourceSpace. It's very easy to get going and use provided you can setup a Linux server or have one already.

ResourceSpace is a web-based, open source digital asset management system which has been designed to give your content creators easy and fast access to print and web ready assets.

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Thanks for this recommendation. I have evaluated ResourceSpace and it looks like a really well thought-through system, even offering an LDAP plugin so all my local users will be able to use the system without re-registering... Its backend is, however, a bit complex for my userbase and I'm open to further suggestions. –  jstarek Mar 7 '11 at 22:54

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