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It's a common practice in our company that people take screenshots of any software error situation they get into, and then they paste the screenshots in mail messages and/or Word documents that get sent and forwarded back and forth. I have lots of stuff like this in my Outlook mail archives, and the problem with it is, the screenshots aren't searchable, because they're just dumb images as far as Outlook or Windows Search are concerned. Sometimes I edit the original mail messages and type the text (typically an error message) from the screenshot into the message, but quite rarely, because it's slow and prone to typing errors.

Is there a program or Outlook or Windows plugin that would OCR and index images in the Outlook mail archives, so the image contents would become indexable?

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up vote 1 down vote accepted

OneNote does this (as well as being useful in many other ways).

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Thanks. I've never used OneNote, but it's available in our company's catalog/buffet of applications that can be ordered for install on workstations with a few mouseclicks. I'll check it out. (one of the nice sides of working in a large corporation) – Software dood Mar 2 '11 at 16:09
Hopefully you'll find it as useful as I have; I try to replace most things I'd normally have jotted down on a notepad (besides drawings) and all those random text files / excel sheets with random info and tables. – Mark Sowul Mar 2 '11 at 16:27

I used to use Evernote, which is capable of scanning text off of images. I believe there is now an Outlook extension.

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I suppose Evernote is a cloud service? No can do in our case. – Software dood Mar 2 '11 at 16:10
Evernote is not a cloud service. – Ralph Winters Mar 2 '11 at 16:46
I stand corrected. :) I took a quick glance at their website and at first I thought you're required to upload everything to their service. I might try it for my personal use, but for work I'll try OneNote first because it's already available for me. – Software dood Mar 3 '11 at 8:27
I also took another look at OneNote and it looks like it may have caught up with Evernote in terms of features. But you are also restricted mostly to Microsoft. Even though I hear there is an Ipad version. – Ralph Winters Mar 3 '11 at 13:47
@Ralph Winters - How is OneNote restricted to Microsoft? – edusysadmin Mar 5 '11 at 0:28

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