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I just scanned a lot of documents (invoices, etc.) and am trying to find a way to manage them.

My requirements:

  • As I have a multi-document feeder, I like to scan them all without sorting, write the filename (number) on the original paper and archive it in a big box in my attic.
  • I'd like to be able to sort or tag them on the computer. I need to be able to quickly find them by tag / date / etc.
  • As such, ocr would be handy (just for searching, as metadata; doesn't need to be perfect).
  • I have them as jpg files. My printer software can convert them to pdf.
  • Versioning would be welcome
  • I need to be able to manage them from different computers. If possible, web-based interface, but I also would like to have them as files on my harddisk, if possible
  • Open source software more than welcome (I'm not going to pay a lot for that).

I also happen to receive some documents by electronic means, mostly as pdf. The soft should be able to handle those.

For the moment, I'm just using Picasa, which let me do part of that (tagging, searching, web folder), but I'd like a solution that is more adapted to my requirements.

My client pc's run windows, but I have a dedicated pc where I can install about any software.

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migrated from Apr 24 '11 at 11:54

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Operating system? – Daniel Beck Apr 24 '11 at 12:26
I'm on windows, but I have a dedicated server (Linux). – ymajoros Apr 24 '11 at 16:03
up vote 0 down vote accepted

You should give Evernote a shot I think it can do all the things on your list. It works with Windows & Mac

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Looks nice. Any OSS alternative (I have my own server)? – ymajoros Apr 24 '11 at 16:03
Have not used it so don't know how well it works but there is an OSS clone called Nevernote – Arctor Apr 24 '11 at 16:50
Seems nevernote is a client, I'd like to replace the non-free server if possible ;-) – ymajoros Apr 24 '11 at 20:41
If Nevernote allows you to save the database in a location of your choice you could use Dropbox to sync across platforms other than that don't know what to tell you... Evernote is worth the money if you are really going to use it even the free version is great. – Arctor Apr 25 '11 at 0:12
It's what I need, even if I won't pay. 10$ / month when I have servers with 250 Gb where I can do anything I want, that's just too expensive. – ymajoros Apr 28 '11 at 14:43

We use SCAN from which allows us to tag and find anything on a system. Also have used FreePlane also from to create index maps that directly translate to an embeddable Adobe Flash suitable for putting up on web sites!

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