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How can I include only part of an image caption in a table of figures in Microsoft Word?

For my dissertation I am writing long captions on all my figures. This makes my table of figures very awkward, as each entry covers multiple lines. How can I specify a part of the caption to be included in the table of figures?

I am using Word 2007 if that matters.

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1 Answer 1

up vote 10 down vote accepted

It turns out the solution to this problem in Word 2003 and later is to use something called style separators. Style separators are hidden characters like paragraph marks, but they don't break a new paragraph. Instead, they allow a paragraph to have multiple paragraph styles added to them.

Firstly, make sure you have enabled viewing hidden characters.

To insert a style separator in Word 2007 use the keystrokes Ctrl+Alt+Enter, or add the Style separator command to the Quick Access Toolbar from the All Commands set. When you insert a style separator, it will be added at the end of the paragraph in which the cursor is placed. Move it to the point at which you would like your caption to be split.

Don't forget to select all (Ctrl+a) and then update field codes F9 to make sure your changes get propagated into the table of figures.

An example of a style separator in a Word 2007 document

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Apologies for answering own question, I figured it out and thought I might as well add it to the site. –  fmark May 24 '11 at 9:26
It's perfectly fine to answer your own question –  random Aug 7 '11 at 4:07
It took me a long time to find this answer, and I hope someone else might be benefitted by linking it here!… –  Ryanmt May 20 '14 at 18:38

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