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Microsoft Excel's undo / redo feature behaves unlike any other program I know. The undo stack seems to be global across all open files, so that undoing sometimes switches to another file and undoes something you didn't want to undo. And if an edit you want to undo was before an edit in another file, you have no choice but to undo the other file.

I am not the first to complain about this - see "Excel's undo madness", about halfway down.

Besides "edit only one file at a time", is there a way to make Excel's Undo apply to the current file only?

I'm using Excel 2003 if it makes a difference.

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2 Answers 2

This issue was discussed and answered on Microsoft Office for Developers Forums on April 14, 2011.

Question posted by Vershner:

I originally posted this in the IT Professionals forum but they told me to post it here because the issue was by design.

When I click undo in the quick access toolbar it undoes the last action in Excel, not the last action in the current worksheet. This is not useful, so I added an undo to the ribbon.

The ribbon is supposed to apply to the current sheet right? No. It still undoes the last action on a different sheet. This is completely stupid. How do I make it undo actions on the sheet I am viewing? I'm using Excel 2010.

Accepted answer posted by Bill Manville (Excel MVP):

I have made the suggestion to the product team that they consider it for the next version.

Below I am giving the useful snippets from the relevant page:

  • Undo works at Application level and will undo changes in the reverse order actions were made.

  • The behaviour of current versions of Excel will not be changed, I am pretty sure. But I will raise the suggestion with the product team for a future version. The question will be does anyone rely on the current behaviour and find it useful...?

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3  
Broken by design? That's unfortunate. I still can't see M$'s logic. +1 for the info. –  Hugh Allen Jun 6 '11 at 9:46
    
I was mad about this BEFORE I found out it was by design - but now.... –  Simon Feb 10 at 22:49

The way 'around' it is to open multiple copies of Excel, one per worksheet. This is really annoying, but there is no other way. I have special shortcuts for my main spreadsheets, just to open them explicitly. To do this:

  1. Make a NEW shortcut - right-click on your desktop, New, Short cut.
  2. Browse to the excel program ( "C:\Program Files (x86)\Microsoft Office\Office12\EXCEL.EXE" )
  3. Create the shortcut and name it
  4. Edit the shortcut, and put the filename, in quotes, after the program, in the shortcut. So you end up with a 'Target' such as:

"C:\Program Files (x86)\Microsoft Office\Office12\EXCEL.EXE" "C:\Noiselezz\financial\shared financial\Sales Sheet.xlsb"

Sadly Microsoft really have little clue about how customers actually use their products. The Undo madness is one sign of this - they blindly continue with the most ridiculous method of undo known to humankind. Its not even consistent with other Office products.

Another madness is the DDE system - the best way to slow down a computer - sometimes it takes 12 seconds before the launch even starts, because of DDE. I keep on fixing the registry settings to remove the DDE rubbish, but every time MS update Office, they helpfully 'fix' them.

I have worked in MS, and seen how they think - don't waste your time expecting them to change - that was 10 years ago and they are the same today.

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protected by Mehper C. Palavuzlar Dec 3 '11 at 10:51

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