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I know this can't be a unique issue. In my company, we have 75+ employees that all need to attend a meeting. It is impossible to get all 75+ employees together at one time so I would like to create a meeting request with the multiple times the meeting is going to be held. Ideally, the employee would click a link to accept the meeting request at that time.

The 2nd Quarter meeting is next Friday.    
Select a time to attend and it will automatically be added to your calendar

         *10am
         *12pm
         *2pm

Is there anything out there that can do this?

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2 Answers

up vote 4 down vote accepted

You can do this by scheduling the multiple meetings as meetings (not appointments) with yourself. Then, save each as a file (use a descriptive name) and attach them to an email that you send to people. The accept/reject options will be available for people to use, and people can just accept (and thus add to their calendar) the one they'll be attending.

We do this all the time at my company for social events, so as to not automatically put it on people's calendars but still get RSVPs :-).

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At first I didn't follow your instructions explicitly enough. I realized you said to save the requests to a file and then attach. When I did that, everything worked as it should. I appreciate your time in answering my question. –  wbeard52 Jun 14 '11 at 15:49
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Does the describe what you are trying to do?

http://www.techtalkz.com/microsoft-outlook/434618-outlook-2007-meeting-request-multiple-time-options.html

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Yes Sir. That describes what I am trying to do but seems that the meeting organizer won't get a response as to who is coming to which meeting? Thanks for looking. I appreciate it. –  wbeard52 Jun 11 '11 at 1:21
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