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I have a excel file with entries that appear multiple times. Example:

  • A
  • A
  • A
  • B
  • B
  • C
  • C

How can I change this to a form that looks like this:

  • A 3
  • B 2
  • C 2
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2 Answers

You can do this easily with a pivot table. Here's Microsoft's documentation about pivot tables.

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So long as you know the name of each item in the list, you can automate it.

     A    B           C

1    A    A    =COUNTIF(A:A, B1)
2    A    B    =COUNTIF(A:A, B2)
3    A    C    =COUNTIF(A:A, B3)
4    B    D    =COUNTIF(A:A, B4)
5    B
6    C
7    C

Will show:

     A    B    C

1    A    A    3
2    A    B    2
3    A    C    2
4    B    D    0
5    B
6    C
7    C
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+1 Excel's Advanced Filter can help the OP quickly extract unique values from a range like so: i.imgur.com/Q8plB.png –  Ellesa Aug 29 '11 at 6:14
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