Apple Mail doesn't apply rules unless I choose “Apply Rules” manually

Question

I'm using Apple Mail with IMAP account. I have several filtering rules defined. The problem is that Mail doesn't apply them automatically to incoming email. Even spam isn't filtered automatically.

For all incoming email, every time, I have to select e-mails and select "Apply Rules", and then rules work fine (that one time on selected e-mails only).

It works like this on two separate installs of Mail with different accounts (both IMAP though).

How can I get Mail to apply all rules automatically every time to all e-mails?

I wonder does it ignore rules because of misconfiguation, bug or does Apple seriously expect people to use "Apply Rules" menu item regularly?

Answer 1

Not sure if this is exactly your problem, but something similar happens to me.

I've got a Mac running Apple Mail and an iPod touch, both checking the same IMAP account. The Mac is asleep during the day. While out and about, I'll check my mail on the iPod, read the new messages, and leave them in my inbox. When I come home, I wake up the Mac, and Mail syncs with the server. The filtering rules are not applied.

The reason for this behaviour is that Mail only appears to apply rules to "new" mail. Having already seen these new messages on another device, I'm not so much downloading new messages to Mail as I am synching with the server. So, no rules applied for these messages.

Answer 2

This is a bug.

In their infinite wisdom, Mail.app developers decided only to apply rules to 'unseen' messages. If the IMAP 'seen' flag is set, rules will not be applied.

I started a forum thread on the apple forums on this topic.

Answer 3

It normally works so is something on your setup.

Have you told Mail what to use the mail boxes for?

ie go to a mailbox in mail choose Mailbox->Use This Mailbox for and choose one - probably inbox is not setup here

Information on how to do this for gmail is here

Answer 4

Unfortunately, this is a very annoying bug (feature?) in Mail. You would have to switch to a different email program, such as Entourage or Outlook for Mac.

Answer 5

I had the same issue, but it turned out the first rule in the list (News from Apple) had "Stop evaluating rules" as the last action.

I removed this action and it worked fine.