I have a problem with sent items in Outlook. I need to keep most of my sent items for reference purposes in the future but as things stand I'm just collecting too many itmes in my sent items folder and it's filling in my inbox too quickly.
The initial solution is after sending a message to move it to the appropriate public email folder on the company network, but work being work, I forgeet / don't have time to do this and so my sent items just fills up again.
So, as an improvement to this I've set up some rules that checks the email for the sender once it is sent and then puts a copy into the appropriate public folder. That way I can be happy there is a copy of the sent email and just occaisionally delete everything in the sent items knowing that either there is a copy or it's not important. The problem with this is it's very clunky to manage all the different rules for different people and some recipients are applicable to multiple projects.
So what I'd like to do is to check the email when it is sent for a category and then move a copy of the sent message based on the category of the message. The only problem is that I can't find out how to allocate a category to a message being sent.
Is there a way in Outlook 2007 to allocate a category to a message being sent or is there a better solution to take a sent a email and then place it in an appropriate folder using rules or similar.
