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I want to link text to another header, but I want the text that link that header to contain the number of the header.

For example:

4.2.5 Header of a section
... text ...


7.4.2 Header of another section
... text ... (**as seen in section 4.2.5**)

Now, I want the bold text to link to section 4.2.5, but I also want the text 4.2.5 to change to the correct number in case 4.2.5 changes.

Is it possible?

Thanks!

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1 Answer 1

up vote 5 down vote accepted

The following is based on the assumption that you've already set up headings (e.g. Heading 1, Heading 2) that include numbering, so that the 4.2.5 in your example will get updated automatically, when you add or remove a section.

The feature you are looking for is called Cross-reference.

  1. Position the cursor just after "as seen in section"
  2. Select the References tab of the Ribbon
  3. Click on Cross-reference in Captions

    This brings up the Cross-reference dialog:

    enter image description here

  4. Be sure to change the Reference Type to Heading

  5. In the list, click on the heading you want to link to
  6. Set your other options, as desired, e.g. whether you want to Insert a hyperlink and - in Insert reference to - what text you want to be displayed, e.g. just the Heading number (which it sounds like you want), or something more detailed, e.g. "Heading text"
  7. (Obviously) Click Insert

Other useful info:

  • If any of the linked text changes, Select All, right-click on the document and select Update Field
  • You can also Select All, right-click and say Toggle Field Codes to see the recipes that Word uses to create these links
  • You can right click on an individual Field, and select Edit Field... - this brings up this really powerful dialog:

    enter image description here

  • In File -> Options -> Display, you can tell Word to always Update fields before printing, to save you having to remember.

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