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I'm reviewing a document in MS Word 2007, and when I add comments, the bubble has red text on a slightly lighter red background. This is pretty hard to read.

The Track Changes Options dialog isn't of much help, I can change the background color for Comments, and it's slightly more readable. But I know that Word assigns a color to each user who reviews the document, I'd like to be able to change mine to a different one, and still have it work properly when I pass the document on to others.

MS help is useless.

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2 Answers 2

up vote 4 down vote accepted

Apparently you can't, see "Change the way that markup is displayed". Microsoft says:

you can't assign specific colors for changes made by different reviewers

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You just go to 'Change Tracking Options', and choose your color. There isn't a large variety, but it's better than red.

Insertions are marked in red with underlining, deletions are marked in red with strikethrough, while moved text is marked in green with double strikethrough and underlining. Word also places a vertical line in the margin next to any changed lines. The vertical lines and other revision marks may be printed.

To view the track changes default markup and color:

On the Review tab, in the Tracking group, click the bottom half of the Track Changes tool and select Change Tracking Options. The Track Changes Options window opens.

Change Tracking Options image

Options window

If you prefer that all of your edits be in one color, such as red, you can uncheck the Track moves checkbox in the Moves area so that the green formatting is turned off and all of your changes will be in red.

Later you will see that Word assigns a different color to each reviewer of the document.

From here (pdf link), on page 9. It's very useful!

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Great answer! I review documents all the time, and I had no idea I could get rid of that ugly red! –  Jared Harley Oct 21 '09 at 1:33
1  
That's only a viable option for single author documents. For anything colaboratively edited knowing who made what change is important requiring the setting left at By author meaning someone will always get the red color. –  Dan Neely Aug 4 '11 at 13:35

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