Super User is a question and answer site for computer enthusiasts and power users. It's 100% free, no registration required.

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I want to archive/delete (on a schedule, so not just a one off thing) all email that meets a certain criteria, in specific:

  • Older than 1 year
  • Where my name is not in the To or Cc box
  • Not sent to a specific distribution group

Any idea how I could set that up to run regularly?

share|improve this question

Not sure about option 2 or 3, But you can certainly archive mails depending on the date. There is a feature called AutoArchive for that.

For Outlook 2010: Click the File tab, and then click the Options tab on the File menu. Click the Advanced tab. Click AutoArchive Settings.

For Outlook 2007 and Outlook 2003: On the Tools menu, click Options, and then click the Other tab. Click AutoArchive.

Then to set folder specific settings, Right-click the folder that you want to AutoArchive, and then click Properties. Click the AutoArchive tab.

share|improve this answer
I am aware of autoarchive by date, problem is that I don't want to delete emails that were sent to me, I only want to delete all of the 'chatter' emails. – Raymond Jan 28 '12 at 15:46
Umm. Like we have Chat folder for gmail? Which mail service are you using? – Bibhas Jan 28 '12 at 17:05
The "Where my name is not in the To or Cc box" does not exist, however, there is the equivalent "except if my name is in the To or Cc box" in the rules Exception conditions – Michael Y Jun 1 at 22:37

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.