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I have a situation where I have a few reoccurring meetings in my Outlook calendar for which I want to change the start and end time for. I didn't create the meeting in the first place, and I don't want to change the time for other users that are invited to the meeting. I only want to move the start/end time on my calendar. I can do this easily if I open only a single occurrence of the meeting. However, if I open the series, I cannot. I have Outlook 2010.

How can I accomplish this?

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4 Answers 4

up vote 32 down vote accepted

What you are looking for is the Recurrence button on the Appointment Series tab. When you click on the button it will bring up the recurrence details and you can change them.

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That did it! The Recurrence button looked like a simple toggle button, but it wasn't. As you suggested, it opened a dialog that let me change the start and end time (among other things). I will award you the bounty of 50 points as soon as the site lets me (in ~ 18 hours). Thank you! –  Jonathan DeCarlo Feb 1 '12 at 20:51
@JonathanDeCarlo & Kevin: Finally! Thank you for the question/answer. I can't believe how much time I wasted trying to find out how to do something as simple as this. Totally unintuitive. Epic UI failure on the part of Microsoft. –  raven May 22 '13 at 18:25
Just an additional note: you have to double-click the Recurrence button to display the Recurrence dialog. Unfortunately there doesn't seem to be an "all day" option though. –  maxhugen Mar 4 at 2:21

You must also have permission. In my situation, I was able to view but not edit the recurring appointment. At the bottom right, it said who had created this recurring appointment. When I logged out and logged in as that user, I was then able to adjust the appointment.

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The confusion with this is that when you edit the time of a meeting, you do it in the first screen. But when you need to edit the time for a RECURRING meeting, you need to click on the "Reccurence" icon, then choose "Custom" to go to the pane that you originally used to set up the recurrance.

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Double click the meeting in your calendar, select 'entire series'. Go to 'Meeting Series' tab, then click on 'Recurrence' icon - here you can change the time for all subsequent meetings.

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