Super User is a question and answer site for computer enthusiasts and power users. Join them; it only takes a minute:

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I am newbie to Lotus Notes and I am finding it difficult to categorize my mails using it.

Is it possible to tag emails in version 8.5?

share|improve this question
You are aware that you can use folders to sort email though right? – Zach Mar 12 '12 at 19:55

Actually you can tag emails in Lotus Notes. It is just not called "tagging" because the functionality predates the concept of tagging. It is called "Categorize" - In single user mode (as your mail file) there is no difference between tagging and categorizing (in multi-user mode categorizing misses the "who-did-that").

So you can go to you Actions menu and categorize any mail/task/calendar entry even if the field is not visual. You also can add a smart icon in your toolbar (File - Preferences - Toolbar - Customize - New(Button) - Formula: @Command([ToolsCategorize])

What you then need (final step) is either to create or edit a view to show the "categories" field categorized. I would use a new view since it will survive a template upgrade

share|improve this answer
Sounds great but I don't have "Categorize" in my Actions menu. Could it have been disabled by my company? – Will Sheppard Aug 12 '14 at 14:30
Use a smart icon then – stwissel Aug 12 '14 at 16:48
Okay that works, but often when I click the new "categorize" button, I get an error: The first categorized column in this view does not sort on the CATEGORIES field. Choose another categorized view using the View menu. -- this implies I can only categorize an email if it's already displayed in a categorized view, although it does also work in the 'Mail Threads' view. How do I categorize emails from the Inbox? – Will Sheppard Aug 13 '14 at 10:17

No, unfortunately tagging is not supported in the IBM-supported mail template.

share|improve this answer
"category" is similar to tagging - see @stwissel's answer. – Will Sheppard Aug 13 '14 at 10:10

Sorry, but there is no categorize option for email itmes in the lots notes 8.5 that I run. Perhaps each corporation that uses it can make a custom UI template but it certainly isn't default or out of the box behavior as stwissel indicates.

share|improve this answer

One of the great things about Notes Mail is that the source code is open. So a notes developer could add some kind of tagging functionality if you need it.

But out of the box it's not there. You can add the same email to MULTIPLE folders. So you could create folder for common tags or "categories". You can also add a "Flag" to an email with a followup action note and date.

share|improve this answer

You must log in to answer this question.

Not the answer you're looking for? Browse other questions tagged .