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My scanned documents are too large that I cannot send them easily and my recipient is requesting to reduce the size to less than 2MB. How can the size be reduced from say, 11.5MB to 2MB. I want them to be in word.

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What Office Version? What about zip, rar or 7z? – JohannesM Mar 19 '12 at 11:51
What format? Did you scan them as full colour images or as a relatively low quality greyscale compressed PDF? Or something else? TIFF? Compressed or not? What kind of quality do you need? – Bob Mar 19 '12 at 12:08
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Just because you put a scanned document into Word, doesn't mean that you will be able to edit them the same. You should try to rescan the documents with OCR (Optical Character Recognition) as it is naturally smaller in size to store text rather than images and use PDF as your file format. You should be able to shrink a 11-12MB PDF to 2MB easily. – kobaltz Mar 19 '12 at 13:45

closed as not a real question by Nifle, techie007, Ivo Flipse♦ Jul 10 '12 at 21:07

It's difficult to tell what is being asked here. This question is ambiguous, vague, incomplete, overly broad, or rhetorical and cannot be reasonably answered in its current form. For help clarifying this question so that it can be reopened, see the FAQ.

1 Answer

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  • Right click in a folder and select New > Compressed Folder (.zip).

  • Double click the zip file to open it

  • Drag any files you want to compress into this folder.

  • When you're done, copy the zip file (in the original folder) to your USB stick or whatever for transport.

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