Take the 2-minute tour ×
Super User is a question and answer site for computer enthusiasts and power users. It's 100% free, no registration required.

When exporting a PDF from PowerPoint (I use PowerPoint 2010), each image that was inserted into the PowerPoint document from a file will have a tooltip showing the file name in the PDF. I didn't even know before that PDF elements can have tooltips. It is very annoying an distracting when the tooltips come up during a talk.

Question: How can I prevent the tooltips from being included in the PDF?

Note: Using alternate PDF viewers or alternate settings in Adobe Reader is not an option.

share|improve this question
1  
More than annoying. The file name and path name (where the images originally came from) included some unintended confidential information in a presentation I used in a screen-sharing session. >:( –  Jason S Feb 26 at 19:43
add comment

2 Answers

up vote 2 down vote accepted

I found a workaround here.

To summarize:

  • The tooltips are included for accessibility.

  • To turn them off, change the options in the Save as PDF... dialog and disable "Document structure tags for accessibility"

enter image description here

share|improve this answer
add comment

Rightclick a picture, choose Format Picture. Click Alt Text and delete any text in the Description text box. That's where your tooltip text is coming from.

PowerPoint doesn't put text there (hence no tooltips) if you Insert the image from file. It DOES put the name of the image there if you use the Photo Album feature.

If you've got a lot of photos do do this with and don't mind whacking any other alt text in the presentation, you can run a bit of VBA to do the job for you:

Sub BlankTheAltText()
  Dim oSl as Slide
  Dim oSh as Shape
  For each oSl in ActivePresentation.Slides
    For each oSh in oSl.Shapes
      oSh.AlternativeText = ""
    Next
  Next
End Sub

Now when you save as PDF, no more tooltips

share|improve this answer
    
Thanks for the answer. I think I included the images using drag and drop, but I don't remember exactly. I found another solution, which I summarized in another answer. –  Szabolcs Mar 26 '12 at 14:53
    
I like your solution better. It doesn't rely on throwing away information that you might want to use for other purposes. Thanks for posting that. –  Steve Rindsberg Mar 30 '12 at 15:12
add comment

Your Answer

 
discard

By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.