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i am using Excel 2007 for displaying results of various queries i get from TOAD/Oracle. suddendly it dawned on me that the Auto Calculations on the bottom status bar are not working, although everything that should be ticked is ticked and configured.

when writing arbitrary numbers in ANOTHER new sheet (of the same document) and selecting the corresponding cells, the sum is displayed and is correct

I spent a frustrating hour searching everywhere why is that happening, enabling/disabling add-ons and options and decided to ask a question here.

I came to the conclusion that something is definitely wrong with the FORMAT of the data in the cells, or the way TOAD exports them.

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1 Answer 1

up vote 2 down vote accepted

It's possible the data has been imported as text, rather than numerical values. Most Excel functions will treat text that looks like a number as a number, therefore skipping the problem, but it does appear to trip up the Auto Calculations.

To see if this is the problem, select some of the cells and apply a number format (CtrlShift1 is an easy shortcut for 0.00). If the cells remain unchanged, then they are text, rather than numbers.

To fix the problem, you might be able to change the TOAD/Oracle export settings or you can convert the text to numbers using the VALUE() function or paste the cells into a text editor and then back into Excel.

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thanks for prompt reply. i couldn't find how to change TOAD Excel export settings easily, so what i finally did is to use delimited text/clipboard export - which again proved to be a bit sticky and messy - since i have both numeric and text columns where i want to keep leading zeroes and such. but your tip about copying to text editor and back into Excel did the trick. therefore i preformat all the cells in Excel to have TEXT formatting (i don't want it to guess format for me), do the export/paste Excel and then do the notepad trick just for the numeric columns. –  hello_earth Jul 12 '12 at 10:09

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