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Office 2007 and 2010 have a setting in the print dialog that allows you to print multiple pages per sheet:

word 2010 print dialog

However, when I try to print 4 copies of a single page with 4 pages per sheet, I get 4 pages with 1 page per sheet in the top left corner, at 1/4 size. I've tried using both Office 2007 Professional and Office 2010 Starter Edition, both on Windows 7, with the same results.

I swear this has worked for me a hundred times before. How do I get Word to actually print multiple pages per sheet?

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Did it ever work while using that PDF printer? I'm pretty sure it ends up being up to the printer driver to decide if it can actually print multiple pages per sheet. Do you have another (real) printer available to try it with? – Ƭᴇcʜιᴇ007 Jul 22 '12 at 0:28
I originally tried using a real printer but got tired of wasting paper trying, so I tried a few times with the PDF printer. In the past, the PDF printer has always produced the same page layout as the real printer. – rob Jul 23 '12 at 7:18
I'd say try a couple different PDF printers and see if they behave differently. – Ƭᴇcʜιᴇ007 Jul 23 '12 at 12:15
The goal is to print 4 pages per sheet on paper; the PDF printer was just an alternate attempt to do that without having to waste paper every time I wanted to try this out. – rob Jul 23 '12 at 23:51
Sounds like the print driver is screwing with your print outs. Have you tried a different print driver? How does the print out look if you try "Print to OneNote" or "Microsoft XPS" printer? – surfasb Jul 24 '12 at 2:22

7 Answers 7

up vote 20 down vote accepted

Saw this on Microsoft's website:

  1. Set # of copies to 1.
  2. Set to 4 pages per sheet.
  3. In the page range box, put 1,1,1,1.
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Awesome! That's a very clever hack to do just what I wanted, although Hennes' Jul 25 answer is still important for understanding why this hack is necessary: – rob Oct 20 '12 at 2:03
Cool. That setting seems so insane I never even considered it functional. Another lesson leaned. :) – Hennes Oct 20 '12 at 2:58
This is a solution only when the application lets you give a page range on a one-page document. Some applications do not honor Postel’s Law; they gray out the page range field when the document has only one page, making it impossible to give a page range. For example, Adobe Reader has this problem. – MετάEd Feb 14 '13 at 18:23

If you have a document (say 6 pages long) and you select the option to print 4 pages per sheet of paper the result will look like this:

 1 2          5 6
 3 4          

If you print this document twice, either by selecting 2 copies of simply by repeating the the print action the result will be like this:

 1 2          5 6            1 2          5 6
 3 4                         3 4

Note the blank space in the second and forth page. It does this because page 2 would be rather inconvenient if it did this:

 1 2          5 6            3  4
 3 4          1 2            5  6

Since you have a single page document and selected four print jobs (or 4 copies) it will print 4 pages. With only enough data to fill the first quarter of a page that will result in 4 mostly empty pages.

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Thanks for the very thorough explanation and the nice visual examples! – rob Jul 25 '12 at 21:00

The answer do how do I get Windows to actually print multiple pages per sheet? is easy: Set it in the printer driver. (n your example, use printer properties

Most printer drivers have an option as circled in the picture below. Sadly it never seems to be in the same place. Each manufacturer does it differently.

Printer driver tab

How you get it set specifically in office without using the printer driver is an other question. But this should work, even from ms office.

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I already tried that too, and I get the same result. In fact, if I set it to 4 pages per sheet in this dialog and 4 pages per sheet in Word's printing dialog, I get several sheets with 1 sheet per page, printed at 1/16th scale in the top right corner. Have you actually tried it and gotten it to work as expected? Do you have any other ideas? – rob Jul 23 '12 at 7:20
Yes, I have used this feature before and it worked. But I never tried it in combination with ms office. (I mostly printed code, not documents). - As to other ideas: Just a few silly ones which I did not bother mentioning before. E.g. you are not trying to print a document with only one page in it? Or a selection of a document from page 1 to page 1. That would print one small page and 3 empty pages. – Hennes Jul 23 '12 at 12:03
I'm trying to print 4 copies of a single-page document, but your comment did get me to step back and rethink this. I thought perhaps the Collate option was messing it up, but unfortunately switching to Uncollated didn't fix it either. – rob Jul 23 '12 at 23:56
4 copies of a single page document will (and should) indeed print four pages, all one quarter filled. If you want one page with four times a quarter sized single page content you will have to alter the document by cut and pasting the first page 3 times. (Add a Control-L or other end of page if needed). – Hennes Jul 24 '12 at 0:01
Okay, so the gotcha seems to be that each copy of the document is treated as a separate document, and under no circumstances will Word print multiple documents on the same page. I must have been thinking of Publisher or something instead. Since it doesn't make any difference whether I use Word's print dialog vs. the printer driver dialog, I can't accept your current answer; but if you post another answer with the explanation that Word can only print multiple pages per sheet for an individual copy of a multi-page document, I'll upvote that and mark it as the accepted answer. – rob Jul 25 '12 at 20:30

So I found a way it can work. I tried all the suggestions here, with a HP 2100 CL6 driver, Word 2007 and Windows XP. I tried setting the page range to "1,1,1,1" and left the other Word options the same. I went to the Properties button next to the printer selection dropdown, and under Finishing chose 4 pages per sheet. Then pressed OK and OK and it came out right.

Let me know if that worked. I don't know if it will work on Windows 7.

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I might be missing something, but isn't this the same as Roger in BC's answer? – rob Apr 5 '13 at 7:33

This is very basic but gets round the problem quickly and easily - I copy the page 4 times so the document contains 4 pages and then it works.

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In Microsoft Word 2010/2013 use the following printing properties to pring 4 of the same A4 pages on a single A4 sheet:

1) Custom print dialog, type in: 1,1,1,1 2) Size must be A4 3) 1 page per sheet

This worked for me. When I selected 4 pages per sheet, I ended up with the same result as many people, with 4 pages in the top-left corner of the page, i.e. 1/4 of the A4 page contains the 4 pages.

It should work for everyone :)

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This is unclear. (It might help if you researched how to format text in Super User.) What "Custom print dialog"? What fields? Do you believe that your answer works only for A4 paper? Because, if that's true, that severely limits its value. And "1 page per sheet"? Really? Aside from that, this looks quite a bit like the accepted answer, from two years ago. And don't say, "It should work for everyone"; the OP already thought he was doing something that "should work". – G-Man Oct 31 '14 at 20:20

convert the word file to pdf file by going on the file tab and then going on the export, then change file to pdf, once finish go on google and type in pdf to jpeg online converter, convert file converted file should be in downloads or wherever you put it then right click on converted file, then go to print it should come up with a list of different types of prints you want, go to the 4 in 1 printout and underneath your picture or file u want printed out click the desired amount of copies, then uaa-laaa :)

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This is not very clear. – David Dec 9 '13 at 19:21
@MichaelFFF did you actually try this? I've tried it in the past and it didn't work. It's also a lot of extra steps, which I'm trying to avoid. – rob Jan 11 '14 at 18:39

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