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I want to know (if possible) how to export a Gantt Chart from MS Project 2010 to an image or similar to insert in PowerPoint.

I've searched over the internet and I found articles about exporting to excel, or this one about exporting TimeLines from MS Project as images, but this is not working as I have Gantt Chart.

Any help?


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up vote 16 down vote accepted

The easiest way is to use the native Windows Ctrl-PrtScn button combination. This creates a bitmap image of the current Window in the clipboard.

You then switch to PowerPoint and paste the image in.

Of course, this leaves you with the MS Project interface in the image as well. So you then need to trim the image in Powerpoint. Alternatively, you can go to full-screen in Project before doing Ctrl-PrtScn.

If that is too many steps for you. I would recommend using a screen capture tool. If you are a Microsoft Office user, see if you have access to Microsoft OneNote which includes a quick screen-grab shortcut. Windows 7 also has the Snipping Tool which might be helpful.


There is also (or at least there used to be - I can't check whether it is still there in 2010 at the moment) a snapshot button in Project itself which captures an image of the current chart without Project's interface. The button looks like a camera.

Another possible alternative is to print to PDF. This would then let you either insert direct to PowerPoint or open and copy a selected part of the image. Though this isn't at all easier than doing a screen capture!

Finally, you can, of course, simply include an MS Project plan as an object in PowerPoint though this tends to make the PowerPoint files rather large and unwieldy.

Update 2

Thanks go to @Shivaranjan for the information that, in Project 2010 the camera button is now replaced as 'Copy Picture' as shown in the screenshots in the following links.

First click the copy picture button

Copy button

and then choose how to export it

Copy Picture

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Thanks for the edits @renan – Julian Knight Aug 2 '12 at 8:41
I'm awared of the "screen-capture" options such as the snniping tool, Ctrl-PrtScn option or any other software (I use Snagit), what I want to know is if there is an option whith MS Project itself, like "save as" or "export as" – elunicotomas Aug 2 '12 at 22:40
@elunicotomas: OK, I've updated my answer. – Julian Knight Aug 3 '12 at 5:57
@JulianKnight in Project 2010 the camera button is now replaced as 'Copy Picutre' as shown in the screenshots in the following links. First click the copy picture button and then choose how to export it – Shivaranjan Aug 3 '12 at 6:16
@Shivaranjan Thanks! – elunicotomas Aug 3 '12 at 15:57

In MS Project 2010 (without the "classic" view):

  1. Select which rows you would like to include in your capture.
  2. Select the Task tab.
  3. Click on the down arrow next to Copy.
  4. Select Copy Picture.

A little Copy Picture dialog will then appear and you can choose how you want to export your image.If you use the defaults (just hit OK), it will copy an image to your clipboard for pasting into another tool such as PowerPoint.

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On windows 7, Click start(windows icon botton left handside of the screen), type snipp and press enter. This should activate the snipping tool so you can capture the desire area of the screen you like, then save it as jpg or png format, or copy and paste into powrpoint.

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Thanks. A very useful hidden app – PHPst Aug 4 '12 at 9:28

Microsoft PowerPoint has a screen-grabbing tool, so you don't even need to save it as an image to add it to your presentation:

  1. Open the "Insert" tab in the ribbon in PowerPoint
  2. Click "Screenshot"
  3. Either choose the MS project window and crop the image afterwards, or click Screen clipping and select the Gantt chart.
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this is microsoft Project, not Powerpoint! – Leos Literak Dec 7 '15 at 9:17
@LeosLiterak the question specifically mentioned PowerPoint – Ilmo Euro Dec 9 '15 at 11:43
OP asked how to do something in MS Project similarly to MS PowerPoint. Your answer how to do it MS Powerpoint makes no sense. – Leos Literak Dec 9 '15 at 14:04
The question reads "I want to know how [...] to insert in PowerPoint". – Ilmo Euro Dec 10 '15 at 10:39
Ok, I see your point. – Leos Literak Dec 10 '15 at 12:30

You can also print the entire project as a PDF and export the PDF into a JPEG file.

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Have you tried it before posting? PDF is rendered for printing multiple pages. – Leos Literak Dec 7 '15 at 9:16

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