I am using Exchange Online and Outlook 2010 with a very high email volume and a big Inbox. I am already using colored categories and filtering of distribution lists into special folders. I am also assigning different lifetimes to folders etc. Still my productivity (emails worked on / time interval) and reliability (not overlooking stuf) could be better.
I have identified three problems with my current setup:
I am missing the "sorted Inbox" offered by Gmail. In short, the function tried to highlight individual emails (as opposed to bulk email) or emails by people who I often respond to. By looking at email classified as important by this logic, I could often find Email that I simply overlooked.
The Inbox is already very large. It would be a waste of time to try to sort it completely, but it would help a lot if I could sort it not only by sender, but also by the number of emails by this sender. This would allow me to quickly reduce the total number of emails in my Inbox and delete a lot of outdated stuff.
When answering emails it is often useful to immediately see all the conversation with this person. For important stuff, I have my CRM connected to Outlook, but for the day-to-day stuff I used to use Xobni for this. But Xobni became more and more ressource intensive, did not properly support my language and was in my view focussed on connecting with social networks (which I do not want to use). Is there a lightweight-alternative to Xobni, that does not build a full-text index of all email?