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When using a numbered list in Word, how can I have it order in descending order (ie. 10., 9., 8., 7., ...) ?

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3 Answers 3

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A quick way of doing it is:

  1. Copy your list.

Highlight and Copy List

  1. Paste your list as 'Keep Text Only'.

Paste as 'Keep Text Only'

  1. Highlight the newly pasted list and click on the Sort button located in the Paragraph group on the Home Tab.

  2. Sort Text by Number Descending.

Highlight the list and Sort by Number Descending

End Result

enter image description here

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Unfortunetely Word is unable to do so. Standard Word-Tables only provide limited, basic functionality. Nevertheless you can copy your table into Excel and sort it there like this: enter image description here After that copy your table back to Word. You can also embed an Excel-Table into you Word application if you need advanced functionality (with less clicks) like this: enter image description here

P.S.: Sorry for the german Screenshots

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  • Highlight the text you wish to sort
  • Click 'table' on the top of the screen
  • Click 'sort' in the dropdown menu
  • Under 'sort by', set the parameters to 'paragraphs', 'numbers', and 'descending'
  • Click OK....

You should be descending now.

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  • 1
    These buttons / context menus / options are not available in Microsoft Word.
    – Mark A
    Jan 2, 2018 at 17:28

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