Word 2010: One button save as PDF?

Question

How can I set Word 2010 so that save as PDF is a 1 button (or key-stroke) option instead of the default 4-step File > Save & Send > Create PDF/XPS Document > Create PDF/XPS workflow?

Answer 1

Hm... What seems to be the problem? I have added "PDF or XPS" command to my Ribbon here at home computer (with Word 2007) and I did exactly the same at my office computer (with Word 2010; though I don't remember, if command was named the same there).

Now, I have an extra button on my Ribbon, showing "PDF or XPS" in tooltip, when I hover mouse over it and when I click it, it opens a Save as dialog, where I can specify file name for a PDF file, that will be created in next step, basing on my currently open DOCX (or other) document.

Is this, what you're looking for and can call a "one step PDF creation"?

Answer 2

There are two things you need to do.

1. Create a macro to do what you want
2. Assign a button to call the macro

Here is the macro

Sub SaveAsPDF()
    With Dialogs(wdDialogFileSaveAs)
        .Format = wdFormatPDF
        .Show
    End With
End Sub

Paste this into the Normal > NewMacros module of VBA Explorer (Alt+F11).

Now select the drop down arrow of your Quick Access Toolbar and choose More Commands.... Now select Macros from the Choose commands from, select the macro, then add it to the right pane. You can modify the name and icon using the Modify Button at the bottom.

You now have a single button which will bring up the file save dialog (so you can name it) which will safe it to a PDF.