New mail notifications for Outlook additional mailboxes

Question

I use multiple mailboxes in Outlook.

My primary mailbox is ap@mywork.dk

But I also have additional mailboxes e.g. reception@mywork.dk, support@mywork.dk

Now whenever I get a mail in my inbox, ap@mywork.dk, I get a notification - a small blue box with the topic and name of sender is displayed on the lower right corner of my monitor for a few seconds.

Is it possible to apply that form of alert to other mailboxes, like reception@mywork.dk?

I want to make clear though, I can't just autoforward the mails from that inbox to my own. it would create more problems than solutions to mix the inboxes like that.

I've attempted to look through the possible settings on the inbox 'reception@mywork.dk' can't seem to find anywhere to turn on notifications or alerts.

Answer 1

According to this page this possibility is available in Outlook 2010:

Are either the primary or secondary Exchange accounts running in Cached Exchange Mode? If the second account is in Cached Mode, then you will see the new email notifications.

Unfortunately this option does not exist in Outlook 2007. Here is a blog post that suggests a workaround using VBA:

It doesn’t look or behave the same as the built-in notification, but it is functional. The solution is to use a bit of scripting to monitor the additional mailbox’s inbox, watch for new items, and display a pop-up dialog-box when it detects one. The dialog-box is a standard Windows’ dialog, not the slick-looking notification that Outlook uses. The dialog doesn’t fade in and out, nor does it offer the ability to open or delete the message as Outlook’s notification dialog does. It will steal focus and you have to click a button to make it go away.

Answer 2

You can accomplish this by setting up a rule in the relevant mailbox:

1. In the Rules and Alerts dialog, click New Rule...

2. Select Apply rule on messages I receive then click Next:

   

3. Select the condition sent to people or public group, selecting the group mailbox identifier, then click Next:

   

4. Select the action display a Desktop Alert:

   

5. Click Finish. Accept the prompt that states this will be run on the client only.