Super User is a question and answer site for computer enthusiasts and power users. It's 100% free, no registration required.

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I am working on creating a template in Visio 2007 (Professional).

Each page should reflect a document number and a revision number (two text boxes). I would like to make the template such that entering or changing text in one of these boxes on one page will automatically update the equivalent text boxes on all other pages.

Is there an easy way to link two (or more) text boxes to show the same data (mirror each other)?

I've looked into creating a ShapeData set and then using the ShapeData field in place of each box, but this will require training others to access and adjust the ShapeData field.

In short - I want the issue that was attempting to be solved in Changing Text in Visio Org Chart Shape Changes Multiple Shapes' Text .

share|improve this question
up vote 2 down vote accepted

You could create a Background page and place the text box with the universal information there. This KB from Microsoft explains how to create a background page, and how to apply it to each of your foreground pages. This solution has the benefit of being very simple for your users.

If that's not what your looking for, perhaps you could elaborate?

-- jm

share|improve this answer
Works wonderfully, and in conjunction with this KB article you can do more interesting things. And with Professional there are title blocks. Marking as accepted answer since it got me on the right path to finding all the information I needed. – Dan Apr 18 '13 at 23:50

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.