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I'm working with making a form in Excel instead of Illustrator or InDesign, as I typically do. One of the benefits about working with Adobe (and the subsequent PDFs) is that I control the fonts 100%. This is not the case when I am required to work with an Excel file that'll be passed around.

So, is there a way to embed fonts? I'd like to embed Calibri. If not, is there a way to specify a fallback font, such as Tahoma? My thinking is along the lines of a CSS font stack; not sure if there's anything like that in Excel.

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up vote 2 down vote accepted

Doesn't look like Excel supports embedding fonts. Word does, so there's a workaround if you're willing to embed your Excel spreadsheet inside a Word doc.


If you're using Calibri, you shouldn't have to worry too much. It's the default font in Office since 2007. I even have it in Mac Office.

Hope this helps.

-- jm

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We just updated from '03 in our office, so I'm a little nervous about where other offices might be :) Was looking for market share data but wasn't able to find anything. Do you know anything about fallback fonts? I guess that if the font isn't found, it would just go to the user's set default? – Brendan Oct 26 '12 at 17:16
Default font in Excel 2003 is Arial 10 pt. To be safe you could create your form to look sharp with both Calibri and Arial. Check out this post ( for a quick VBA script that tests if a given font is installed. If you wanted to get fancy you could approximate the CSS font stack behavior using this script. – Jeremy Oct 26 '12 at 17:52
Super cool! That might be overkill for this project but it's neat to know that option exists. Thanks for the default font info and your other help! – Brendan Oct 26 '12 at 18:14

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