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Please help me with this. I am saving my resume as PDF. Word makes it into a 2.3Mb PDF file when the original docx is only 136kb. It is a simple one-page document without images or graphics, simply two chosen fonts - Arno Pro and Gill Sans.

I have tried using the normal save as PDF button in the print menu as well at using PDFWriter. All give the same result. When I open the document on my PC and print to PDF via BullZip, it comes out at 36kb.

What is Mac Word 2011 doing!?

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It's worth noting that all *x formats (e.g. docx, xlsx) are actually zip compressed files so they will be smaller then some other native formats. – Origin Nov 11 '12 at 8:25
interesting. thanks for this. – Henrik Söderlund Nov 11 '12 at 8:31
try if you can select the text and copy paste it from your large pdf file, or if the text has been rendered as an image. – TheUser1024 Nov 11 '12 at 12:13
everything copies well from the PDF. Even into a text editor. All the letters and words show up nicely. – Henrik Söderlund Nov 11 '12 at 13:11
What happens if you save (not print) the document on PC? – Trolzen Nov 11 '12 at 14:48

Maybe it embeds fonts into pdf or converts all symbols to curves.

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Word 2011 for Mac does not support font embedding. The symbols thing I do not know of? – Henrik Söderlund Nov 11 '12 at 8:33
By "symbols" I meant characters. – Trolzen Nov 11 '12 at 14:23
aha, I see. I am able to copy and paste all "symbols" from the PDF, so there are no curves involved then correct? – Henrik Söderlund Nov 11 '12 at 14:30
That's corrent. – Trolzen Nov 11 '12 at 14:44

I'm afraid I can't tell you why it happens, but my roommate once had the exact same problem with his couple-page document, only the resulting PDF was something ungodly like 30 MB. He gave me the docx, I simply opened and saved it as PDF using Word for Windows (using the same settings), and the resulting PDF was less than 1 MB. He said the PDFs looked identical and the text was equally selectable. Go figure.

So if you have a friend with Windows and Word 2010 or 2007, you might be able to save yourself a lot of time trying to work around it on your Mac and move on with your life. (I wouldn't say that if it were a more regular occurrence, particularly since I'm now a Mac user myself.) :-)

Alternatively, other things to try:

  • Use Mac OS X's ability to "print" arbitrary things to PDF. To do so, in Word, press Command+P, then clck the "PDF" drop-down menu in the lower left corner of the dialog and select "Save as PDF". I don't believe this performed any better when my roommate tried it, but perhaps it would in the case of your document.
  • If you have a copy of Adobe Acrobat, use it for the conversion. If any piece of software would "get it right", I'd think that would be it.
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