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I have seen a similar request, but it doesn't specifically address my needs so I'm hoping I can glean a different answer by restating the question.

Here's the situation:
I am the manager of a sales team. Since I am not part of the front line sales force there are meetings or tasks that I want my team to be reminded of, but I do not need (or want) to be reminded of them myself. I have dozens of other appointments daily that I need to keep and I don't need the clutter of their reminders in my Outlook.

The solution for others has been to be a delegate for someone else's calendar. But again, this isn't what I want because I need this to reach a large group of people, not just one or two.

I simply want to send a calendar invite to my team, have them accept it so it's placed in their calendar, but it's not included in mine. Can this be done?

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Can't this be done by creating tasks with a due date? – Mxx Mar 8 '13 at 4:50
It doesn't appear in my calendar, but then it appears in my Tasks list. And truly I want to have it as an Appointment, not as a Task, if at all possible. – SeriousSalesSally Mar 8 '13 at 4:54
Can't you create the appointment then simply delete it from your calendar and/or set it to not to remind you? What version of Outlook are you using. – Ramhound Mar 8 '13 at 12:24
SU is for "personal and home computer networking". This sounds like a corporate/business application. If that's the case, I would suggest you talk to your IT department to see if they can help you with this. – CharlieRB Mar 8 '13 at 12:59
@CharlieRB, where does it say what you've suggested? According to the About and FAQ: Super User is a question and answer site for computer enthusiasts and power users? – Julian Knight Mar 8 '13 at 14:40
up vote 2 down vote accepted

There are several possible approaches:

  • Get someone else to create the meeting request ;) The easiest approach!
  • Create a special mailbox in Exchange just for meeting requests - seems a bit overkill
  • Create a meeting with a specific category and change your Calendar view to exclude that category

The later is the closest to your question.

Adjust your Outlook categories to suit and add a category called Hide Me or whatever you like.

Create a new meeting at assign the chosen category. Don't forget to change the "Show As" from Busy to Free so that your free/busy time isn't taken up.

In your calendar view, select the View tab and click on View Settings.

Click on "Filter...", Advanced, Field, "Categories". Change the condition to "doesn't contain" and type the category to exclude in the Value box.

Now you should be able to create new meetings that you don't see but everyone else does.

share|improve this answer
I love the idea of filtering out the categories. I was too focused on trying to get them not to be there at all, but not seeing them, for my purpose, is just as good! – SeriousSalesSally Mar 8 '13 at 20:05
That's often the way with IT ;) There's usually many ways to achieve things. – Julian Knight Mar 8 '13 at 20:49
Someone changed the answer with a comment which I've undone. Here is the comment: "Added Step: When someone ‘accepts’ my hidden meeting I categorize it as ‘Hide Me’ in my inbox, so that if I ever need to edit a meeting, I can locate it there, as I won’t be able to find it on my calendar. " – Julian Knight Feb 27 '15 at 9:06

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