This seems to be a recurring problem. I have users who have 2 devices they use on a regular basis: their desktop at work and a portable lightweight notebook.
Generally these are executives who receive 50+ emails a day. Our exchange server is limited to only 75 GB. Because of our size limitation, we set a size limit on users' mailbox size. Users are encouraged to keep personal and archived folders.
The problem is that these personal and archived folders are usually saved to the desktop work machine. When users are on the road with a notebook they connect to our network via VPN. They open up outlook and have access to their mailbox but not their personal or archived folders.
As of now, I have just been setting users up with mailbox folders that mirror their personal folders. I have it set up so that emails older than 6 months are sent to personal folders. So users have access to last 6 months of data on both machines.
Is there a solution more elegant than this? If I saved the pst file to a network folder, would they have access to them when connect via VPN? Is saving pst files to a network folder frowned upon? Any ideas?