Super User is a question and answer site for computer enthusiasts and power users. It's 100% free, no registration required.

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

Is it possible to set up an outlook rule that supresses the system tray (and envelope overlay on the Win 7 icon) for certain messages

I would like the notification for the vast majority of my email but have certain automated messages I'd like to suppress the notification for

This doesnt appear to be a rule in the available list

I've tried to move it to another folder and "mark it as read". But that doesn't seem to suppress the notification

any ideas?

share|improve this question
If you have already tried marking it as read I know of no way to supress the notification. – Ramhound May 30 '13 at 11:51

The default notification is triggered as the mail is received and before rules are run. I do not know of a way to selectively get default desktop alerts.

Here is a work around...

You can turn off the notifications and create a rule which gives you a notification when mail is received from people you choose from your address book.

Here are some great step-by-step instructions how to do this.

share|improve this answer
I know the question is for Outlook 2010 on Win7, but do you happen to know if the workaround still works with Outlook 2013 on Win8? Since it uses toaster notifications in Win8 instead of custom notification pop-ups, I'm guessing it won't. – Karan May 31 '13 at 0:04
Sorry, I don't have Windows 8 or Office 2013 to be able to try it. – CharlieRB May 31 '13 at 11:27
  1. Disable alert sounds and Desktop Notifications in Outlook's Options (so that NO messages make the alert sound/box).
  2. Create a Rule that plays the same Alert sound and displays a Desktop Notification for every message received.
  3. Then, you can either a) Add exceptions to the rule, or b) create other filtering rules (for example, deleting the unwanted messages) and then check off "Stop Processing Rules" on those rules; make sure they are higher up the list than your Alert rule. You'll never even know those messages ever came in.
share|improve this answer

Don't know if this is a new feature or what, but there seems to be an easier way now. In the same rule that is deleting or moving the message you don't want out of your inbox, you can select option "Do Not Notify" under the Do The Following section.

share|improve this answer

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.