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I sent off my cv to a company using hotmail and i recieved a reply stating that they could not open this and i should put it into another format in reswend.

What other format could i use and how do i use this? Please help me its important!

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closed as not constructive by random May 2 '12 at 0:40

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PDF. As this is "Portable Document Format" and most of the people have reader installed.

MS Word does not have PDF export IIRC functionality but it is not a problem. Just get PDF Creator and use it as a printer! Then print to this virtual printer from any Windows program!

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+1 CutePDF is another good PDF printer. – AaronLS Nov 19 '09 at 19:24
Thank you so much this has helped. Lets hope they can open it now :) And maybe il score a job! – user18655 Nov 19 '09 at 19:34
I have no idea why my version of Word 2007 has this while others I've seen don't but I have an option under Office Button > Save As > PDF or XPS – Travis Nov 19 '09 at 21:45
+1 for PDF format. I would suggest submitting the CV as PDF as well as having a web-formatted version available in HTML format. Be sure to put a note in the PDF that the document is also available at your website and provide the URL. As for the Save As > PDF functionality in Word 2k7, skip it and use PDF Creator or some other PDF virtual printer. Word's export tools are flaky at best and at worst will totally mangle the formatting. – TechParadox Nov 19 '09 at 22:30

How about saving a copy as RTF? Almost any machine can open that. Or, alternately, do you have a plugin for exporting to PDF? Both of those are virtually ubiquitous.

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I vote for PDF (e.g. OpenOffice by default has PDF export feature). – chronos Nov 19 '09 at 18:25

If you have Word 2007, you can store the file as Word 2003 file. In larger companies, upgrading software is slow (some companies still use Windows 2000 and Word 2003), so you increase the chance that the document is readable by saving in Word 2003 format.

If you want the company to be able to edit the file, use RTF which can be created by Word. Another common editable format (that cannot be created by word alone) is ODT which is used by OpenOffice. You can open your word document with OpenOffice and save it as ODT. Note that in all these cases, fonts are not embedded. So, if you use exotic fonts, the document may look quite different on the recipient's computer (but all the text will of course still be there).

If you want the company only to view and/or print the file, use a format which embeds the fonts. The most common one is PDF. Word 2007 and OpenOffice can export PDF files directly. For older versions, you can use tools like FreePDF XP (which does not only work on Windows XP).

Other more exotic format for the same task are Adobe's PostScript or Microsoft's XPS. But you should only convert to that format if your recipient explicitly requests it.

For your task (an application letter or a CV), I'd stick to PDF (as you can be sure it will look for the recipient like it looks for you), unless the company explicitly requests another format.

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Your other options include:

  • PDF Many consider it read-only; this isn't right...but it does preserve formatting.
  • HTML (a little difficult to make it look right)
  • ODT (Open Document Text) but most companies these days can't read that.
  • RTF "rich text format" that changes with every version of MS office
  • DOC (MS Word Document 95-2003)
  • DOCX "Office Open" XML, Microsoft Office 2007

PDF is the clear winner. Use or PDF Creator to convert the file.

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