Questions tagged [email-filter]

Email filters allow custom actions to be performed when a message satisfies the filter/rule requirements is received. An example of a common email filter is spam protection, which automatically moves all incoming messages into a Spam folder (action), when a given message is determined to be "spam" (rule).

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How to fix the wrong number of unread emails flag in Outlook?

I have an annoying problem in Outlook 2013. My inbox is flagged with "1" unread message, but this is not the case. Even when I empty my inbox folder, this bold "1" stays next to my folder, new as it ...
Rabskatran's user avatar
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75 votes
8 answers
123k views

Can I use "AND" in Outlook filters?

I wish to create an Outlook rule that matches two non-adjacent words in the subject line. It must match both words (AND), not one or the other. If I add the two words as one entry it treats them as a ...
Marcelo Cantos's user avatar
37 votes
4 answers
55k views

Apple Mail doesn't apply rules unless I choose "Apply Rules" manually

I'm using Apple Mail with IMAP account. I have several filtering rules defined. The problem is that Mail doesn't apply them automatically to incoming email. Even spam isn't filtered automatically. ...
Kornel's user avatar
  • 1,335
34 votes
3 answers
56k views

Is there a wildcard for setting up an Outlook 2007 rule?

I would like to create a rule that moves anything with the words SUCCESS * BenchmarkResults, where the * indicates a wildcard to a specific folder. We have multiple systems that will be put in place ...
mikemurf22's user avatar
18 votes
3 answers
97k views

How do I create an Outlook rule that moves all email from a specific domain to a folder?

I want to create a rule that moves all non-corporate email to a separate folder. I don't mix work and personal business, but I would like to separate renewals and subscriptions from MSDN and TechNET ...
Chris's user avatar
  • 701
18 votes
8 answers
24k views

Removing duplicate emails in Thunderbird

I need to stop the duplicate mail (which is already in my mail box) in Thunderbird or any mail box. Are there any filters for this?
Puru's user avatar
  • 767
18 votes
1 answer
20k views

Exchange mail rule triggering on a From address that is a public group

I have an email account on an Exchange server (the online version running on Microsoft's servers) which I access via Outlook. I want to set up an email rule to automatically move certain messages to a ...
Gilles 'SO- stop being evil''s user avatar
16 votes
3 answers
17k views

How to apply automatic message filters to subfolders, too?

Thunderbird's message filters (Tools → Message Filters…) seem to only fire on Inbox automatically. If you want to filter on subfolders, you'd have to start this filter manually (Tools → Run Filters on ...
unor's user avatar
  • 3,096
15 votes
1 answer
17k views

How to filter Outlook email using a Rule with a VBA script?

Certain things are not possible using the default e-mail rules like searching subjects or message bodies with wildcards. You can do multiple words but it's not the same if you need the words one ...
Grant Bowman's user avatar
14 votes
2 answers
11k views

Can I use booleans (AND, OR) in Thunderbird's quick filter field?

Is there a way to use in Thunderbird's quick filter bar to use Boolean filters (like AND, OR, NOT)? I would like to be able to (for example) search on emails send by either Joe OR Jane. See below ...
Rabarberski's user avatar
  • 8,562
11 votes
2 answers
17k views

Outlook - rule to operate on exact email address

I'm trying to create a filter that moves all email from an email address like "[email protected]" to a "support mail" folder. The problem is that in Outlook "supportGroup" is actually an ...
FrustratedWithFormsDesigner's user avatar
11 votes
4 answers
29k views

priority of outlook email inbox rules

what if an email correctly hits two rules. for example: Rule 1: Email from my boss goes into Important Rule 2: Email with subject of "Summer" goes into deleted items what if my boss sends me an ...
leora's user avatar
  • 6,123
10 votes
5 answers
33k views

Is there a way to permanently delete Exchange/Outlook email while away?

Like many, I'm locked into using Exchange server emails for work via Outlook on Windows XP at my work place. In my case there is absolutely no opportunity to use a different client at all ever. Is ...
Lisa's user avatar
  • 203
9 votes
2 answers
4k views

Inverse Thunderbird's Quick filter selection?

Thunderbird 3.1 has a quick filter bar, very convenient. You click 'starred' and only the starred messages are shown. Is there some trick or way to also apply the inverse filter, for example show all ...
Rabarberski's user avatar
  • 8,562
9 votes
3 answers
18k views

How can I get Thunderbird to automatically move messages?

I have Thunderbird 15. I'd like to automatically move messages from one folder to another. My mail account is an IMAP account. My Blackberry is also connected to the account and when it sends mail, ...
David Heffernan's user avatar
8 votes
3 answers
25k views

What is this Outlook "Rules" warning actually telling me?

I have an Outlook Rule that looks like this: The text version is: Apply this rule after the message arrives   with Cron in the subject or body and with Cron Daemon in the message ...
Kev's user avatar
  • 2,249
8 votes
3 answers
4k views

How do I base an outlook rule on the number of "To:" addresses?

I would like to create an Outlook rule that stops me from sending out emails that have more than ten email addresses in the "To:" line. Is this even possible? I'm using Outlook 2010 on Windows 7 64-...
Erick's user avatar
  • 81
8 votes
2 answers
10k views

Is there a way in Mozilla Thunderbird to delete mail from the remote server and keep it locally?

Is it possible to have Thunderbird delete mail from the server but leave it on your local disk? Ideally I'd like to be able set it up so that it will delete mail on the remote server under a certain ...
James McMahon's user avatar
8 votes
2 answers
3k views

How do I create an email filter with complex logic?

I subscribe to a Yahoo Group that sends out hundreds of messages a day (or dozens of "digests"). Of these, I want to read about 3 messages. So, I have some criteria to filter out the cruft, but ...
Brock Adams's user avatar
  • 2,140
7 votes
3 answers
17k views

How can I filter meeting requests and other calendar items in Outlook 2011 with a local client-side rule?

A server-side rule has "[Kind] is [Meeting Request]" as an available type of rule filter, but client-side rules do not have the [Kind] filter at all. Is there an email header that I could use to ...
Sparr's user avatar
  • 1,159
6 votes
4 answers
17k views

outlook rule to convert incoming email to plain-text

We all have those people who decide to put a ton of junk mark-up in their emails and make it nearly impossible to read. What I'd like to have is a rule in Outlook 2010 that as soon as an email comes ...
aron.duby's user avatar
  • 161
6 votes
1 answer
8k views

MS Outlook search folder for uncategorized mail?

How do I create a search folder for uncategorized mail in Outlook? There only seems to be a way to filter by "being in which category?", not by "not being in any category". I would like a search ...
n611x007's user avatar
  • 6,406
6 votes
4 answers
6k views

Script ThunderBird filters

Is it possible to write your own filters for Thunderbird, I don't care what language is used. I want to be able to do a full analysis of the email (headers and text) and take certain actions based on ...
Nifle's user avatar
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6 votes
3 answers
17k views

Outlook rule - filter messages NOT from @domain.com

I had this question and was not able to find an answer. If there is a better place/forum to put it please let me know. I wanted to filter all messages that do not come from my companies domain. I.e. ...
ashley's user avatar
  • 257
6 votes
6 answers
40k views

Outlook 2010 - All rules have "and stop processing more rules" and can't turn off

I have several rules on Outlook 2010 to automatically sort my incoming mail. Whenever I add a new rule I get the warning The rule has a condition that the server cannot process. The action 'stop ...
Saggio's user avatar
  • 234
6 votes
1 answer
21k views

Is it possible using regular expression in inbox rule criteria

I want to filter all mail whose subject starts with [SomeWord], so I wonder is it possible using regular expression(such as ^\[SomeWord\]) for inbox rule of outlook. I'm using outlook web aceess, not ...
Kane's user avatar
  • 495
6 votes
2 answers
3k views

Outlook 2010 rule based only on TO field (ignore CC field)

There is already a similar question, but it doesn't work for me because I'm not a direct recipient (I'm member of a group). I'm trying to set up a new rule for incoming messages. Suppose we have # ...
Ondrej's user avatar
  • 163
6 votes
1 answer
3k views

How can I make a filter for calendar/event/appointment invites in Thunderbird 38.2+

I would like to tag all incoming mails which include a calendar invite. Then I would like to move them into a different folder. I tried the method described in this answer, but it doesn't work: I ...
nusi's user avatar
  • 171
5 votes
3 answers
21k views

Multiple mail server provider for one domain is possible?

I have searched in google before asking here. I got a mixed answer in google. Can i have a multiple MX record from different mail providers? Example, Zoho Mail [email protected] [email protected] ...
Mehul Kumar's user avatar
5 votes
1 answer
7k views

Outlook rules moving wrong emails (but works properly when rules are manually applied)

I get a lot of automated system alerts each day. I wanted to declutter my inbox, so I setup a number of rules to automatically move these to a "notifications" folder. The rules are generally specified ...
Roberto's user avatar
  • 253
5 votes
6 answers
17k views

Microsoft Outlook 2010: Is there a "Subject Equals" rule filter?

Our web application emails us errors that occur in production, each of which has a unique subject and not all of which apply to me. For the errors that don't apply to my part of the app, I like to ...
oscilatingcretin's user avatar
5 votes
2 answers
16k views

What causes Microsoft Outlook rule to be client-side only?

I have created four different mail rules in Microsoft Outlook (offline version of Office 365). All four are very simple -- "catch" e-mail address of some pattern and move it to specified folder. When ...
trejder's user avatar
  • 11.2k
5 votes
1 answer
4k views

How do I match an empty subject line in an Outlook rule?

I would like to create a rule in Outlook (2011 for Mac) to match on a empty subject line and return a message hinting that it would be better to include an informative subject line next time. (Yes, it ...
moonhouse's user avatar
  • 175
5 votes
2 answers
28k views

How do I make email replies go to the same folder as the email from earlier in the same conversation? [duplicate]

Microsoft Outlook lets you set rules to sort incoming mail into the appropriate folder. Sometimes I get an email that the rules do not or can not sort, so I put it in the appropriate folder manually. ...
MackM's user avatar
  • 230
5 votes
1 answer
219 views

Control timing of email arrival

Richard Stallman downloads email once a day: http://www.emacswiki.org/emacs/RichardStallman How can I replicate this in Gmail? Specifically, I'd like something that would deliver all of the messages ...
Kevin Burke's user avatar
5 votes
1 answer
2k views

filter thunderbird email by attachment type

I'm getting malware sent to me as .zip attachments that are zipped up exe files. I want to setup message filters to catch them but I can't seem to find a way to do that. I tried setting up a customize ...
Jeff's user avatar
  • 261
4 votes
3 answers
19k views

Apple Mail only applies rules once: when message arrives

There is a rule in Mac Mail that I cant seem to get to work: "Date Received is Greater Than 1 Day Old". I'm expecting this to apply to messages from yesterday (and so on). Mac Mail rules only seem to ...
user avatar
4 votes
2 answers
45k views

How to set time based rules in Outlook [duplicate]

My employer sends out lots of internal marketing and "aren't we great" emails that I don't read. I currently have a rule which moves the emails sent by the worst offenders to a CompanyName Spam folder ...
Carlston's user avatar
4 votes
2 answers
6k views

Outlook sorting rule based on "buried" email header info?

My employer has a contract with an anti-spam educational company. This company (let's call them spam4u) sends multiple fake "spam" and "phishing" emails each week to test whether I ...
theforestecologist's user avatar
4 votes
2 answers
1k views

Thunderbird (31.6) does not filter by reply-to email address

I have recently received SPAM where I'd like the given reply-to address to be the filter criterion. However, Thunderbird 31.6 doesn't offer a "Reply-To" in the dropdown for filtering: Note that ...
Kawu's user avatar
  • 137
4 votes
2 answers
707 views

Add an exception to a Thunderbird filter?

In Outlook, I can have a rule that says something like: If Subject = "ABC" Move message to folder "XYZ" Except if my name is in the To: or CC: box I get a ton of automated emails that are sent to a ...
Jer's user avatar
  • 1,104
4 votes
3 answers
2k views

Thunderbird: filters don't match links

I use filters to remove undesirable messages (in addition to the integrated spam filter). My problem is, since years (so with every Thunderbird release I ever had, even the current one which is up to ...
Gregory MOUSSAT's user avatar
4 votes
3 answers
2k views

Dynamic email sorting in Outlook 2013?

I'm part of an organization that uses Atlassian Jira for work tracking. My problem is that our system generates a truly suffocating amount of spam emails, 99% of which are utterly useless noise, and 1%...
bwerks's user avatar
  • 1,503
4 votes
1 answer
317 views

is there a way to setup this rule in outlook to identify emails just to me (no other to or cc)

is there a way to setup a rule to isolate emails that are sent directly to me and noone else is cced or in the to:
leora's user avatar
  • 6,123
4 votes
1 answer
1k views

automatically move email from inbox to folder after certain time

I have over 50 rules which automatically move incoming email (in both gmail and hotmail) when they arrive into folders. But the problem I have found is now I have to go through each folder to see if ...
Ishan's user avatar
  • 3,432
3 votes
2 answers
93 views

Is there some way to prevent my e-mail account to receive so much spam?

I had one e-mail account that I used to register at many websites. This account started to receive several spam emails that I would classify as: Blatantly spam: those are nicely filtered by gmail, ...
Ed. L.'s user avatar
  • 33
3 votes
2 answers
5k views

Outlook Rule Not Working Correctly

We have a monitoring system that sends out alerts whenever one of its trigger conditions is met to a mailing list I am on . Most of these messages are garbage to me, so I set up a rule to filter out ...
Wes Sayeed's user avatar
  • 13.8k
3 votes
2 answers
11k views

How can I create an Outlook 2010 Rule to use the AND boolean on Subject keywords

I'm using Outlook 2010 and I can only add a Rules query that uses the OR boolean operator on a Subject line match. I want to use an AND boolean operator but cannot work out how to achieve this. My ...
Christopher's user avatar
3 votes
4 answers
1k views

Sorting emails with no To: tags in Outlook

Lately people at work have been sending with mailing lists in blind copies instead of just sending to the mailing lists. I think the intent is to prevent people from accidentally replying to all, but ...
user29589's user avatar
3 votes
2 answers
3k views

Custom header filters in Thunderbird not working

I want to filter my emails using the header X-Comment, which appears in some of my messages. I added a filter to do this (using the "Customize" option) and tried to run it on my inbox, but nothing ...
schtandard's user avatar

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