Actions performed automatically on incoming or outgoing messages, based on conditions that you specify.

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5 views

OWA Inbox Rules Matching Any Conditions

I currently use Apple Mail with Exchange 2010 to read my work email. I have some rules set up within Mail to move messages to certain folders, etc. I'd like to be able to set these rules up through ...
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1answer
29 views

Can I create an Outlook rule to move a message to a folder and delete the previous message that might exist in that folder?

We have a system that sends regular status e-mails out. I have a rule that moves the messages it sends to a folder, but I only really need to keep the latest version of the e-mail. At the moment I ...
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1answer
57 views

Outlook rule to filter emails except when sent to me not working if I am in distrubution list

I have a rule in outlook that will auto delete any email that the subject has "Reassigned to" in it and added the exception titled "except where my name is in the To or CC box". This works if the item ...
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0answers
15 views

Is there a way to create an Outlook rule that is applied to certain users in Active Directory or Exchange?

I want to create a rule and distribute it to a few users in my office just to handle some automated emails. All that needs to happen is for the emails to be moved to a specified folder. I know how ...
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0answers
21 views

Mailing rule for outlook todo list

The situation I have recently set up a few rules in outlook. However, I got stuck when trying to find a way to get items in my todo list automatically when I send mails. I am doing this because I ...
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0answers
33 views

Mail forwarding with javamail

Following this thread, I am trying to implement mail forwarding to gmail with javamail, however I don't manage to make the email to contain original from and to and cc lines. Whatever I do, the email ...
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1answer
48 views

Lotus Notes Rules Exception

How can I prevent rules from acting on emails addressed (To/CC/BCC) to me? Exception is not working as expected. Here's what I have: When: To or CC contains listname@list.company.com Except when: To ...
2
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1answer
34 views

In Outlook 2007 is it possible to whitelist a domain plus all possible subdomains?

I frequently receive mail from a domain which uses a newly-generated subdomain tree in the From address each time, e.g. blah@foo1.bar2.example.com glarg@foo3.bar4.example.com The subdomain names ...
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1answer
9 views

Customize delay emails in outlook?

How can I delay my sent mail for a few minuets when its sent to multiple address but the exempted emails (like my coworkers) should be sent right away so they can notify me, lets say if there's a ...
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1answer
51 views

What is this Outlook “Rules” warning actually telling me?

I have an Outlook Rule that looks like this: The text version is: Apply this rule after the message arrives   with Cron in the subject or body and with Cron Daemon in the message ...
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0answers
21 views

Mail.app rules not triggering

I have a mail.app rule set up to run an applescript when incoming emails come in with a certain subject, but it does not trigger. I see the emails in my inbox, and the rule is activated, but it does ...
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1answer
29 views

Use AND operator for email addresses in MS Outlook 2010 filtering rule

I would to move email messages to a specific folder if them were sent to both of distribution lists I specify. For example there are two or distribution lists: *Delivery and *Kitchen. I already have ...
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1answer
62 views

How can I prevent Outlook from modifying rules on startup?

I have two Exchange accounts in Outlook 2010, each hosted on a different server. One of them has a server side rule that forwards incoming emails to the other Exchange account. However every time I ...
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0answers
15 views

Move mails from a group to a folder

I use MS Office 2013. I would like to move the messages from a group (a department) to a folder (department's name). Is there any way todo it? I did something like this but this does not seem to ...
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vote
1answer
25 views

Make email appear in multiple folders

I would like to have an email appear in multiple folders in my outlook. Note that I do NOT want a copy of the email in each folder. Here is my situation - I have one rule that places all emails ...
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1answer
71 views

How do I match an empty subject line in an Outlook rule?

I would like to create a rule in Outlook (2011 for Mac) to match on a empty subject line and return a message hinting that it would be better to include an informative subject line next time. (Yes, it ...
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1answer
58 views

How do I leave email addresses in appropriate fields (to, cc) when using reply all in Apple Mail?

This has been bugging me for a while and there seems to be no answers online that I can find. I am running Mac OSX Mavericks and Apple Mail. When I click reply all for any particular email the default ...
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1answer
40 views

Outlook 2010 “Mark item as read when selection changes” ONLY in Inbox

I would like my Outlook 2010 To "Mark item as read when selection changes" ONLY in the Inbox. When I view messages in other folders I want this behavious to be disabled. I have a Rule that moves all ...
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1answer
74 views

Outlook 2010, Create a rule, find my name

In my workplace I get flooded with emails and setting rules helps a lot. I've channeled emails I'm only CC'd on to a separate folder. It's quite a bold move but at least means my main Inbox only shows ...
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0answers
40 views

Will google apps filter spam for dual delivery

We're transferring to google apps for business and we're going to enable Dual Delivery with their server as primary MX target. https://support.google.com/a/answer/178267 We're wondering if google ...
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0answers
28 views

How to know which rule is applied to a mail folder in Outlook 2010?

Currently I have lots of rules that move incoming messages into desired mail folders. My question is how can we know which rule is being applied on a specific folder?
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1answer
45 views

Issue with Outlook 2013 rule condition “From Specific Address List” [closed]

I am an exchange administrator and I have a user who wants to filter mail based on the first letter of the sender's last name. The only way that I have found to do that is creating a server side ...
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1answer
58 views

How to fix Lotus Notes client for plain text email

It cannot open plain text email by default, It read cannot open default form. I found I can do it by create a mail agent to convert them to memo manually, but if there is any way to do it ...
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0answers
39 views

outlook rule to query all emails in all threads one person has participated in

Is there a way to set up a rule in outlook to do this? If John send/replied a thread, all emails in this thread should be moved to one specified folder.
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1answer
47 views

Adding a “but NOT” statement to an Outlook rule

I have set up a variety of rules for my Exchange account in Outlook. One of these being that all emails sent directly to me in the To field are added to a specific folder. However I also have a folder ...
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2answers
755 views

Is it possible to set up rule in Outlook 2010 based on message class?

I recieve all the undeliverable reports for mailings sent from my company. Moving and cataloguing them can take a while, and it would be handy if I could create a rule that did that for me. The most ...
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0answers
56 views

Outlook rule is not honoring an exception

I have an Outlook rule configured for a user so that when they a send a message it will CC two of their staff members. There is an exception to prevent copying the message if it is sent to a specific ...
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1answer
410 views

How can I create an Outlook 2010 Rule to use the AND boolean on Subject keywords

I'm using Outlook 2010 and I can only add a Rules query that uses the OR boolean operator on a Subject line match. I want to use an AND boolean operator but cannot work out how to achieve this. My ...
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0answers
16 views

Outlook Rule: change the location of an invite on receipt

I'm looking to find out if there is an Outlook rule that can be configured to alter the location of an Outlook invite/appointment on receipt based on specific criteria? In this case I'm trying to ...
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1answer
193 views

My email address is constantly listed by SORBS and barracudacentral, how can I remove my email definitly from those services?

I have removed the affected IPs several times from SORBS and BarracudaCentral. But is still listing me through different IPs. It's quite annoying to remove my IP several times per month. The curious ...
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0answers
65 views

In Outlook 2007, is there a way to create an email rule based on the modified date?

I see that there is an option to create an Outlook email rule based on the date range of the received date, but is there a way to use the modified date? Why I'm asking: I want to make rules in ...
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1answer
88 views

Email rules on the email client vs on the server [closed]

I recently switched to Windows Live Mail and I found out that it doesn't support adding rules for IMAP accounts. Without talking about how absurd this is (especially because WLM does support rules ...
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17 views

Make an outlook rule based off of all emails within a folder?

I have a folder full of different emails. I would like to write a rule that will match any new email like the ones within that folder, and then move the email into that folder. Is this possible?
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2answers
3k views

Is there a way to permanently delete Exchange/Outlook email while away?

Like many, I'm locked into using Exchange server emails for work via Outlook on Windows XP at my work place. In my case there is absolutely no opportunity to use a different client at all ever. Is ...
2
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0answers
22 views

How to include the original message in a rule-based reply in Outlook [duplicate]

I frequently get some email into Outlook that I'd like to respond to with a set response. I've created a new template message (New Message > (add text) > Save As ... Outlook Template) Then I created ...
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1answer
417 views

How to create a rule in Outlook 2010 to move all emails from an IMAP sent folder to local sent folder

How can I create a rule in Outlook 2010 to move all emails from an IMAP sent folder to a local sent folder? So far the closest I've been able to get is to move all emails from the IMAP inbox to the ...
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1answer
85 views

How to mark as read all existing messages with the same subject line in Thunderbird?

I am looking for an easy way to mark as read all existing messages with the same subject line as the selected message. It is important that no future mails will be marked as read by this actions (i. ...
0
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1answer
116 views

Right click set rule context menu in Thunderbird

I can't seem to find an add-on or setting for this and it's not provided by default like it is in Outlook 2010. Is there any way I can get this functionality? It's extremely useful as I create a lot ...
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1answer
144 views

Outlook 2010 Rule: Move message if greater than 5 recipients

The only time I get emails with 5+ recipients is when the office gossip is going around. I would love to make a rule/filter to move any incoming message with more than 5 recipients into a junk folder. ...
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1answer
67 views

rule that evaluates mail upon arrival to a folder and moves it to another folder

Want to create a rule that evaluates an email by subject upon arrival to a folder and moves it to another folder - is that possible within outlook 2010?
2
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1answer
729 views

How can I make an Outlook 2010 rule fire for a new message before it is identified as Junk and put in the Junk E-mail folder?

I'm running Outlook 2010 against Exchange 2010. There are some messages that Outlook identifies as junk (or perhaps it's Exchange identifying them as junk, because I know that with Exchange 2010 and ...
0
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1answer
289 views

Outlook rule on forwarded mail exchange server

I'm forwarding my email on the exchange 2003 server from my old emailaddress to a new one. The new one is not in that exchange 2003 server. Example: Old email = test@mydomain.com New email = ...
1
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1answer
673 views

How to create auto-reply loop rule in Outlook

My company is still using Outlook 2003. For the second day in a row we have 60,000+ email auto replies in our inbox. Our IT department aren't able to figure out how to stem the tide so my question ...
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1answer
8k views

Automatically save attachments from mail matching a specific rule

Every morning i receive an e-mail from a person, and it contains a spreadsheet attachment. I have managed to create an outlook rule that catch these e-mails. Now, is it possible to have the attachment ...
0
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1answer
170 views

Outlook 2010 create rule

I am using Outlook 2010. Is it possible to create a rule that resembles the following: When I receive a message with specific subject schedule 5 emails (1st reply-immediately, 2nd-after 3 hours, 3rd - ...
2
votes
1answer
2k views

Create new folder for new sender name and move message into new folder

Background I'd like to have Outlook 2010 automatically move e-mails into folders designated by the person's name. For example: Click Rules Click Manage Rules & Alerts Click New Rule Select ...
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1answer
37 views

Why don't emails move in Outlook 2003?

When I add a new rule in Outlook 2003 mail, it asks if I want to run the rule in the present folder at that time. I say "Yes", I see it run the rule, but when it is finished, non of the emails have ...
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3answers
4k views

outlook rule to convert incoming email to plain-text

We all have those people who decide to put a ton of junk mark-up in their emails and make it nearly impossible to read. What I'd like to have is a rule in Outlook 2010 that as soon as an email comes ...
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1answer
303 views

Creating rules to add signature

I am using Microsoft Outlook 2010. I want to create these two rules. Specific subjects should go to the specific folder(I know how to do this) Whenever I forward those emails only in that folder I ...
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2answers
1k views

How do I create an email filter with complex logic?

I subscribe to a Yahoo Group that sends out hundreds of messages a day (or dozens of "digests"). Of these, I want to read about 3 messages. So, I have some criteria to filter out the cruft, but ...