Email clients and mail transfer agents. Questions about webmail are off-topic.

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11
votes
2answers
4k views

Is it possible to search an Outlook folder with Ctrl-F?

I've got CtrlF burned into my brain and hands to do a search. Outlook makes you use CtrlE because CtrlF does a forward. But when composing an email, CtrlF initiates a find. Assuming I'm OK giving ...
11
votes
3answers
11k views

Apple Mail doesn't apply rules unless I choose “Apply Rules” manually

I'm using Apple Mail with IMAP account. I have several filtering rules defined. The problem is that Mail doesn't apply them automatically to incoming email. Even spam isn't filtered automatically. ...
11
votes
5answers
11k views

How to copy all email addresses from an email in Thunderbird

Is there a way to automatically copy all the email addresses from an email's To, Cc, Bcc headers etc in Thunderbird? I am currently right clicking and doing "Copy Email Address" for each one but this ...
11
votes
3answers
218 views

Mailing List Application?

Mailing lists are great, but they're a fundamentally different beast than email. It seems strange to me to keep mailing lists in my email program (Gmail). Of course I have folders set up to ...
11
votes
2answers
747 views

How to prevent email refresh while viewing email in Windows 8?

I am running Windows 8 Enterprise in VMware 8.0.3 and the VM has 5GB of RAM. When I am reading Gmail in the WinRT Mail app, the list of emails and the preview/view pane will frequently disappear ...
10
votes
7answers
720 views

Will jh3df6724@k2378jdfw.com bypass spam filters?

I'm very paranoid. Don't ask why because that's besides the point here. I want to create a domain with some random name, such as 723jr2d.com And then, when anyone asks for my email address, I want ...
10
votes
2answers
3k views

Why is base64 needed (aka why can't I just email a binary file)?

I was reading up on Base64 encoding, and found this on Wikipedia: Base64 encoding schemes are commonly used when there is a need to encode binary data that needs be stored and transferred over ...
10
votes
2answers
18k views

How can I make Microsoft Outlook 2013 automatically mark a message as read when it is clicked?

Normally, when I click on an unread message in Outlook 2013, the message remains in the unread state until I click on a different message. How can I make it so that it marks as read when I click on ...
10
votes
1answer
4k views

How does S/MIME differ from PGP/GPG, for the purpose of signing and/or encrypting email?

In addition to the titular question, are the two technologies compatible? If so, under what circumstances? What are the relative benefits of the two technologies?
10
votes
5answers
80k views

How can I import a PST file to Gmail?

I'm in the process of moving my email to Gmail. I used to use Outlook and I have a massive amount of email stored in various PST files (about 7GB worth). Ultimately I'd like to store this all in Gmail ...
10
votes
2answers
14k views

How to read email received on a Debian server

I have a VPS (virtual private server) running Debian Linux. When I login using PuTTY the console shows - "You have mail" I have no idea on how to retrieve this email. Which software do I need to ...
10
votes
2answers
11k views

Why does Outlook 2010 give the message "Creating a new item from the selected items could take some time…are you sure you create a new item…?

I'm using Outlook 2010 with Exchange 2007. I am moving emails from my Deleted Items folder to a user-created folder. When I move a "low" number of messages, say a few hundred or less, the operation ...
10
votes
1answer
2k views

PGP encrypt single message for multiple recipients

Is it possible to encrypt a message using PGP so that multiple recipients (each with their own public private keypair) can decrypt it? I'd like to email one message which can be decrypted by each ...
10
votes
4answers
7k views

SMTP: Is it possible to CC someone without sending the original?

I actually started thinking about this because I forgot to CC someone on an email I was supposed to send, and I wanted him to get a copy without double-sending to everyone else. I ended up just ...
10
votes
3answers
14k views

export emails from PST file in Outlook 2010 to Thunderbird

I will start by describing the problem.. I had an email account configured in Outlook 2010 connected to an Exchange server. I backed up my emails locally into a PST file. (now I no longer have access ...
10
votes
1answer
579 views

what is itevomcid? (whys is it appended to emails?)

Does anyone know why "itevomcid" is appended to emails? On HTML/RichText emails it is appended as white text therefore you may not see it, but it can always be seen at the very bottom of "some" email ...
9
votes
10answers
725 views

Is email encryption practical enough?

All emails I have ever sent were sent as plain text. Like postcards, everybody on the way to the addressee could easily read and store them. This worries me. I know privacy is something of the past, ...
9
votes
6answers
7k views

How to send a batch file by email

Trying to send a batch file as an email attachment, I get the following error: mx.google.com rejected your message to the following e-mail addresses: foo@googlemail.com mx.google.com ...
9
votes
4answers
26k views

How to send email with attachment by postfix from command-line?

I've just setup a new Ubuntu 10.04 LTS server on linode for myself. Followed an excellent instruction at: here to finish the installation of some basic stuff including postfix. I am trying to figure ...
9
votes
6answers
15k views

How do I get Thunderbird to open an ICS attachment directly in Lightning's calendar?

I'm using Mozilla Thunderbird 9.0.1 with Lightning 1.1.1. Is there an easier way to import an ICS file attached to an email than saving it to disk, then in Calendar going to File --> Open? If I ...
9
votes
6answers
21k views

Change default Safari email client to Gmail

How do I change the default email client in Safari on the Mac to Gmail? Mailto tags currently open in Eudora, but it's time to move to Gmail.
9
votes
5answers
1k views

Looking for good Inbox management methodology

I get a couple of hundred emails a day for work. Many are part of an email conversation that spans several days or even weeks, so I'm loathe to just delete them outright, as I might need them for ...
9
votes
6answers
7k views

How to verify an email's sender identity?

I just got an email from a company whom I'd really like to work for, but I am not convinced that the person emailing me is real, or a hoax. Is there a way based on the MIME information and all the ...
9
votes
1answer
26k views

How do I stop Outlook from asking me to choose a profile?

Microsoft Outlook 2003: I used to have two profiles with my Outlook, but I deleted it and now only have one. It is still asking me for what profile to choose. I have tried selecting the option to set ...
9
votes
9answers
17k views

Why does gmail think mail my server sends is a spam? [closed]

Complete message received by Gmail (email, server ip and host are replaced): Delivered-To: <myemail> Received: by 10.180.24.132 with SMTP id u4cs216052wif; Thu, 20 Oct 2011 03:22:03 ...
9
votes
3answers
648 views

My Spam Trap Caught A Company - How Legitimate Is Their Response?

I have my own domain (lets call it MyDomain.com), and my email account is set up such that all mails sent to @MyDomain.com will end up in the same mailbox. So, think of a word, put it in front of ...
9
votes
3answers
21k views

How can I tell if my domain is on an email blacklist?

All of a sudden, emails I send to my wife's Gmail account are getting rejected as spam: Message rejected. Please visit http://www.google.com/mail/help/bulk_mail.html to review our Bulk Email ...
9
votes
2answers
4k views

Mail.app filter search by read/unread status

I'm curious if there is a way to filter my search in Mail.app to show only read or unread messages. An obvious workaround is to sort the results by read/unread but that means I need to click again to ...
9
votes
6answers
23k views

Meeting request in Thunderbird

I will receive meeting.ics (VCS/ICS calendar attachment) from my manager , previously I had some add-on in Thunderbird which was working fine . After some updates the meetings.ics file become as ...
9
votes
2answers
13k views

Retrieve emails from other IMAP accounts in Gmail *automatically* [closed]

I'd like to retrieve emails from other IMAP accounts (they can not be accessed via POP) automatically in Gmail. I know you can manually copy from one IMAP account to another and there are even IMAP ...
9
votes
2answers
304 views

Automate printing of more than 10,000 emails and their attachments, including the contents of ZIP files

For some unholy reason I am required by work to print out 10,500 e-mails AND their attachments (which accompany about 70% of the e-mails) through Outlook 2010. I, like you, am appalled at such ...
9
votes
3answers
4k views

Outlook conversation view and categories

At work, I tend to receive a couple of hundred emails a day. To keep from being overwhelmed, I have been using categories to sort and prioritize my mail messages. I auto-assign categories, then group ...
9
votes
2answers
4k views

Remove Quick Delete button in Outlook 2013?

In the "Compact" View of the Outlook 2013 Preview Pane, how do I remove the quick delete button which appears at the right-hand side of the previewed email? I would prefer to have the flag button as ...
8
votes
4answers
222 views

Is there a name for replacing @ with “at” and . with “dot”?

Many users and forum programs in attempt to make automatic e-mail address harvesting harder modify them replacing @ character with "at" and . character with "dot". So that team@example.com becomes ...
8
votes
3answers
3k views

Google Notifier Replacement for Mac OS X?

Google Notifier is great except that I can't configure when it checks, so it doesn't help my frantic need to know what's new on my email. Is there anything that can do what Google Notifier does? Free ...
8
votes
1answer
2k views

How can I make Outlook 2010 always reply in plain text?

I want to be able to reply in old-fashioned plain text format when people send me emails (so I can reply inline). Outlook 2010 doesn't seem to allow this when the person sends me an HTML email. Is ...
8
votes
4answers
34k views

How to insert image inline, in email composed with OWA?

When I am composing an email message in OWA 8.1.359.2, how do I insert an image in the body of the email, inline with text (not attachment)?
8
votes
6answers
5k views

Utility of Fax over Email when both are available

Are there any benefits left for sending documents via Fax as opposed to email? (assuming that both the sender and receiver have access to either technology). For example, are there cases where Fax is ...
8
votes
3answers
4k views

“Manual threading” in Thunderbird?

I use Thunderbird's threaded view of email messages to group emails together which are related. However, sometimes people will reply to messages using some mail program which does not properly set the ...
8
votes
2answers
11k views

How to open/browse an mbox file?

Specifically an Apple Mail .mbox file. I'm looking for a way to browse the emails it contains short of just importing it back into Apple Mail and cluttering up my currents emails. I don't mind having ...
8
votes
1answer
828 views

How can I prevent the “You have mail.” message from displaying every time I open the Terminal

Every time I open the Terminal, I get the "You have mail." message, but I do not have any mail. When I run MAIL it reads, "No mail for myusername". I have tried several methods to prevent this from ...
8
votes
2answers
1k views

How do I set up an easy-to-use email client for my grandmother?

I'm looking for a very easy to use email client for my grandmother. She's running Windows 7 and has a Hotmail account. She barely knows how to start and shutdown a computer, but still she insists ...
8
votes
1answer
1k views

Microsoft Outlook email subject - how to stop auto hyperlinks?

Is there a way to stop email clients like Microsoft Outlook to stop creating hyperlinks in the email subject? I know we can stop them for email body, but I need to make them stop in the subject line ...
7
votes
4answers
3k views

If 'To' and 'From' headers are the spammer's email address, how did I get this email?

I tried to check header 1. I see my email address in "Envelope-to: my_email@my_domain.com" but not in To/CC/BCC how sender is able to do this? I think I'm not a BCC recepient because Thunderbird ...
7
votes
9answers
3k views

How do I send email in plain text rather than HTML in my email client?

For various reasons, I often have to help friends and family to send email in plain text rather than HTML. However, many of them use email clients that I'm not familiar with, forcing me to search the ...
7
votes
3answers
2k views

Can a Yahoo employee read my email? [closed]

I have a friend who works in Yahoo and claims that he can hack into anyone's email. Is that really true? I know its a vague question but I want to know if employees of Yahoo and Google have access ...
7
votes
9answers
519 views

Receiving more email than I can handle [closed]

Recently I have started receiving more email than I can handle. Because of this I sometimes forget to reply to an important email, or I spend more time tracking and replying to emails than I would ...
7
votes
2answers
812 views

Why don't email clients encrypt our mail by default? [closed]

jwz - Netscape 4.0 was not my fault. During that dark period, I worked with Lisa Repka on S/MIME, Netscape's implementation of the then-new standard for cryptographically secure email. At the ...
7
votes
3answers
2k views

Can everything be done in Telnet?

Is it true that everything you do on the web such as web browsing and reading email you can do with Telnet?
7
votes
3answers
324 views

Why would someone send out emails with Subject: 45wz6 Body: aua? [closed]

Why would someone send out emails with the following information? Subject: 45wz6 Body: aua It seems like something a hacker/spammer would be doing but I am not sure what they are trying to ...