Email clients and mail transfer agents. Questions about webmail are off-topic.

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14
votes
6answers
6k views

How to back up gmail to my computer?

I am using gmail as a part of Google Apps for Domains. I'd like to back up all my email. I've tried setting up IMAP in Thunderbird and it works reasonably well (except it times out way too much, ...
6
votes
2answers
1k views

How do I use GMail as my primary e-mail client?

I use the GMail web interface for my e-mail needs. How do I get mailto: style links in web pages and "send mail" type actions in Windows programs to open up the GMail web site? I need this to work ...
349
votes
15answers
51k views

Does e-mail address obfuscation actually work? [closed]

Most of the time when I see someone post their email address online, especially if it's a personal address, they use something like me [at] example [dot] com instead of the actual email address ...
17
votes
12answers
20k views

How to prove that an email has been sent?

I have a dispute on my hands in which the other party (landlord's real estate agent) dishonestly claims to not have received an email that I truly did send. My questions is, what are the ways to ...
2
votes
3answers
5k views

Is there a way to recover deleted emails from an Outlook PST file?

A customer has deleted emails from his Junk Email folder, and now we have been asked to recover them from the pst data file. Is this possible and how to go about it? Tried using the advice at ...
78
votes
5answers
19k views

How can I find out where an email really came from?

How can I know where an email really originated from? Is there any way to find it out? I have heard about email headers, but I don't know where can I see email headers, in Gmail, for instance. Any ...
133
votes
8answers
120k views

What is the “You have new mail” message in Linux/UNIX?

Sometimes, when I log into a box and 'su' to root, I get a cute little message saying I have mail (thank GOD it's not AOL). Where is this mail? What does it contain? Who/What sent it? How important ...
12
votes
5answers
961 views

In 2011, what are the reasons to stick with plain text mails? [closed]

People entering college today have never known a world without an Internet. HTML was invented 1980, that's more than thirty years ago or 1.5 generations. But plain text mails are still common despite ...
6
votes
4answers
7k views

Transferring lots of messages between IMAP accounts

I have to move many, many emails (over a thousand) from an old IMAP hosting provider to a new IMAP hosting provider. I know I can just set up the old and new accounts in Thunderbird and drag and drop, ...
3
votes
9answers
649 views

Good solution to sending attachments via email

I have a lot of problems with sending attachments with my email, either the file can't be scanned for viruses so fails, or exceeds the filesize limit (2/5/10MB), or there are simply too many files ...
3
votes
7answers
1k views

Mailing list with subscribe/unsubscribe features

What application (desktop or web based) can i use to create a mailing list with subscribe/unsubscribe features. It should be able to import my contacts list in csv or gmail contacts file Free or ...
52
votes
3answers
14k views

Breaking the Outlook 2010 e-mail blue quote line for inline responses

UPDATE: I've finally figured out a way to comprehensively fix this problem, though it took a lot of work and the creation of an Outlook 2010 addin! See below for the addin download. As far as I'm ...
5
votes
4answers
10k views

Outlook 2003: how to forward messages and not lose the sender/recipient email addresses

This is a follow-up for my other question about Outlook 2003. How do I get Outlook 2003 to forward messages and include the email addresses instead of hiding them? Let's say I have the following ...
5
votes
2answers
3k views

Strip attachments from emails to disk but leave a link in the email to the attachment

I want to be able to strip attachments from emails and save them to disk. What I also want to do in addition to this is leave a link within the email to the attachment that was stripped out and saved ...
5
votes
5answers
1k views

Windows command line emailer

I have a Win2k3 box that I need a command line mailer to automate the sending of a log file. While I did some searching and came across a variety of tools that might work, I was just hoping for ...
3
votes
4answers
2k views

Does Thunderbird work with Exchange account

Has anyone got Thunderbird working with an Exchange account? I downloaded and installed it yesterday and entered in my credentials and it failed. The advanced setup has options for IMAP and SMTP but ...
1
vote
1answer
214 views

When using multiple accounts, how to ensure emails are sent from the correct account

I use 2 email accounts with Outlook. One for work, one for personal. The problem I have is I am forever sending work emails from my personal account! How do I set up a list of "do not send email to ...
1
vote
3answers
321 views

desktop mailing list management [closed]

can you advise mailing list management software. my criteria are as follows: cross platform (mac & windows) address book segmentation (send to groups of people) personalisation (dear %name%) ...
0
votes
2answers
4k views

Can I make a shortcut to Send Outlook Email from Template?

Using the information provided here, I was able to successfully create an email template and send a message using this template. However, using this template is quite cumbersome - one must go to New ...
11
votes
10answers
9k views

Send an Email at a future date

I'd like to write up an email that gets sent out in a few days. I'd prefer to use Gmail, but I could use some other client if necessary. It doesn't look like Gmail has this feature in their labs ...
4
votes
2answers
82k views

How to move emails from outlook express to outlook on a different computer?

I have an old computer with thousands of emails under Outlook Express on an old Windows XP PC. I'd like to move them to a newer Windows 7 PC which uses Outlook 2010. What's the best way to do this? ...
4
votes
4answers
925 views

Why did my friends get spams from my email?

Recently I got an email with subject like "Delivery Status Notification (Failure)". It had been initially sent to my friend's old email account. The content inside that failed email was obviously one ...
1
vote
2answers
620 views

How do I cut-and-paste an email, so that paste will be in pure text (stripping all html)

I need to be able to select and copy and email, then paste it into a textbox (Sharepoint multi-line extended field). It messes things up when you do this directly since emails have a ton of html in ...
39
votes
2answers
18k views

How can you fake an email address?

Recently someone asked me whether an email she received was spam. It seemed to be from a well-known bank (Belfius.be) in Belgium. It stated that some information was outdated and that it needed ...
23
votes
16answers
16k views

How can clients easily and securely send me passwords?

I often need to get passwords from clients for FTP, SSH, MySQL, Authorize.net, etc. What's an easy way for them to send me passwords securely? Maybe even without them needing a login/password? ...
13
votes
3answers
49k views

How can I export all email addresses I have sent to from Outlook or any other Email Client?

I would like to export a list of email addresses of people I have previously sent mail to. I don't think there is a way to do this without an add-in. I tried a tool called Gwabbit and it did not do ...
11
votes
8answers
14k views

The best IMAP client for Gmail in Linux [closed]

I'd like to use an IMAP client to have an offline backup and access to Gmail. Now I use mutt, but I am not very satisfied. What is the best IMAP client for Linux to use with Gmail? I want it to be ...
9
votes
9answers
17k views

Why does gmail think mail my server sends is a spam? [closed]

Complete message received by Gmail (email, server ip and host are replaced): Delivered-To: <myemail> Received: by 10.180.24.132 with SMTP id u4cs216052wif; Thu, 20 Oct 2011 03:22:03 ...
9
votes
1answer
26k views

How do I stop Outlook from asking me to choose a profile?

Microsoft Outlook 2003: I used to have two profiles with my Outlook, but I deleted it and now only have one. It is still asking me for what profile to choose. I have tried selecting the option to set ...
21
votes
3answers
2k views

Configure Thunderbird to never send (or even try to send) HTML emails

Where can I tell Thunderbird always to send emails as plain-text, and never as HTML-formatted messages? I hate HTML-based email, and always do everything possible to send my emails as plain text. ...
7
votes
4answers
3k views

If 'To' and 'From' headers are the spammer's email address, how did I get this email?

I tried to check header 1. I see my email address in "Envelope-to: my_email@my_domain.com" but not in To/CC/BCC how sender is able to do this? I think I'm not a BCC recepient because Thunderbird ...
4
votes
4answers
13k views

Outlook: reply as email address the message was sent to

If I set up a mail forward so that john@mycompany.com is directed to john123@gmail.com, and then monitor john123@gmail.com in Outlook using IMAP, will Outlook (or can it be made to) reply to emails ...
14
votes
1answer
634 views

Why shouldn't we open an image in an email?

Most email clients do not display an image by default in the content of an email. But I don't understand this yet. How can displaying image job attack the computer?
10
votes
1answer
2k views

PGP encrypt single message for multiple recipients

Is it possible to encrypt a message using PGP so that multiple recipients (each with their own public private keypair) can decrypt it? I'd like to email one message which can be decrypted by each ...
6
votes
1answer
11k views

Can I filter out spam based on it containing Chinese characters?

I regularly get spam email that has tons of what I assume are Chinese characters in it. Is there a way to setup Outlook to redirect any mail with these types of characters into my spam folder?
6
votes
4answers
809 views

How can I have an email link on a web page open in gmail instead of outlook?

How can I have an email link on a web page open in gmail instead of outlook? Also, is it possible to have your browser (in this case Firefox) setup so that it will list a bunch of email clients when ...
2
votes
3answers
4k views

How can I export gmail message subject lines from a search?

I have a label that sorts all my email marketing from one company. I want to export the search results so I can grab the subject lines. There are about 350 messages, and I wanted to research the ...
2
votes
4answers
27k views

Is it possible to identify from where email was sent?

I use GMail. If I receive a mail from someone, is it possible to know from which country the email was sent. If the other person also sent the mail using GMail. Is it possible to override the server ...
1
vote
2answers
2k views

Thunderbird: moving email from local Junk folder to IMAP folder yields “Message contains invalid header”

Whenever I try to move an email from a local Junk folder to an IMAP folder in Thunderbird, I get the following error message: The current command did not succeed. The mail server responded: ...
0
votes
1answer
133 views

Email mistakenly marked as spam [closed]

I have my own email server and I've recently noticed that many of the emails I sent ended up in the recipients' spam folder. I have verified the IP of my mail server and it's not in any blacklist. ...
10
votes
2answers
11k views

Why does Outlook 2010 give the message "Creating a new item from the selected items could take some time…are you sure you create a new item…?

I'm using Outlook 2010 with Exchange 2007. I am moving emails from my Deleted Items folder to a user-created folder. When I move a "low" number of messages, say a few hundred or less, the operation ...
5
votes
3answers
7k views

Thunderbird 3: see size of folder?

In Thunderbird 3, how do you see the size of a folder? I.e. the total size of all emails in a certain folder?
4
votes
4answers
412 views

Vacation Response Loop

I set Email Accounts A and B to reply with a "Vacation Response" every time a new email is received. What would happen if Email Account A sent an email to Email Account B? Would the sending messages ...
4
votes
1answer
4k views

Stop sending mail to myself when choosing Reply All in Outlook

My company has set up each mail account with serveral aliases. My default account is firstL@mycompany.com. I also have: first.last@mycompany.com flast@mycompany.com first_last@mycompany.com The ...
4
votes
2answers
2k views

Sending mail from the command line, in an automated way

I want to be able to send a text file through an SMTP server of my ISP (port 25) to an email address on the internet, like my Office email address, or my GMail address. I have a basic Ubuntu 9.04 ...
2
votes
2answers
1k views

Using Thunderbird and gmail, sent items appear as unread in “All Mail”

I'm using a gmail account in Thunderbird. When I send a message, a new mail notification appears (sound and system try icon), an unread message appears in the gmail All Mail folder, and the account ...
2
votes
2answers
2k views

How do I change the Respond To for Group Email adresses in Notes 6.5

When I send an email from a group mail box the email shows my email address as the sender on behalf of the group email address. I would like to hide my email and only show my name as the sender and ...
2
votes
2answers
7k views

How can I put a HTML code in Outlook 2010?

How can I put a HTML code in outlook 2010? The code is: <p style="color:red;">Hello</p> How can I put that in the message using Outlook 2010?
2
votes
2answers
2k views

Can a youtube video be embedded in an HTML Email

Hey everyone. This is my first post here, I wasn't sure if it should go on stack overflow or here, but this seemed like the best option. The question is pretty straightforward. Can I embed a youtube ...
2
votes
3answers
2k views

Terminal mail delivery delay in Mac OS X

I'm using mail from the Mac OS X terminal to send the results of a database query to me via email. Most of the time it works, but sometimes there is a long delay before the mail arrives (often when ...