0
votes
0answers
17 views

How to forward message contents as attachment (txt/csv) via a server side rule?

I have some data that frequently comes in as plain text in emails and I want to get it sent to a shared folder on my Box.com account. Changing how the emails come in is very much to be avoided. ...
0
votes
1answer
29 views

I want to attach multiple email addresses to a single inbox and then filter the emails that are received into folders

As the title says, I want to create one inbox in Exchange 2010 and then attach a bunch (7-9) email addresses to it. Then I want to automatically filter the messages by recipient address and move them ...
0
votes
1answer
49 views

Auto-forwarding Meeting planners as invites not attachments

All, I have setup a rule where for any message I get that is a of type "meeting invitation or update" to forward it to another email address (SharePoint Calendar). However, rather than it being ...
2
votes
1answer
39 views

Make an outlook rule for appointment invitations

Is it possible to make an outlook rule that moves any calendar appointments I receive to a certain folder?
0
votes
0answers
16 views

How to filter out mails which are sent to specific maillist via CC in Outlook?

Here is a problem. My team is used to sent mails to a common maillist for all discussion types. Sometimes it is a question for all, in this case the maillist is in the TO field, sometimes it is sent ...
0
votes
0answers
39 views

outlook rule to query all emails in all threads one person has participated in

Is there a way to set up a rule in outlook to do this? If John send/replied a thread, all emails in this thread should be moved to one specified folder.
0
votes
1answer
323 views

delete email unless it contains specific words in the email/subject rule setup Outlook 2013

I am a part of a distribution list that can get thousands of emails a day, I need to create a rule that deletes these emails unless they contain specific words in the subject/email body. Is this ...
0
votes
2answers
747 views

Is it possible to set up rule in Outlook 2010 based on message class?

I recieve all the undeliverable reports for mailings sent from my company. Moving and cataloguing them can take a while, and it would be handy if I could create a rule that did that for me. The most ...
0
votes
0answers
55 views

Outlook rule is not honoring an exception

I have an Outlook rule configured for a user so that when they a send a message it will CC two of their staff members. There is an exception to prevent copying the message if it is sent to a specific ...
1
vote
1answer
403 views

How can I create an Outlook 2010 Rule to use the AND boolean on Subject keywords

I'm using Outlook 2010 and I can only add a Rules query that uses the OR boolean operator on a Subject line match. I want to use an AND boolean operator but cannot work out how to achieve this. My ...
0
votes
1answer
288 views

Reject meeting invitation when already busy

I want to set up a rule that will decline all meeting invitations if I already have a meeting at that particular time slot. I'd prefer to add a custom message to the declination but that's a nice to ...
0
votes
0answers
51 views

Outlook 2010 - Forward as attachment, with signature

I've set up a rule for mails with specific subject to be forwarded as attachment. This works fine. However I want to have a standard signature/text in the mail with the attached file. The normal ...
0
votes
1answer
92 views

Outlook: A Script rule how to move a email to a specific folder and copy the headline into the new folder.

I have a query about how to move my suppliers quotes into a specific folder and automatically create a folder with the specific enquiry number. So the first step is to create the rule and the folder ...
0
votes
1answer
206 views

Outlook (on Exchange) rules - how can I use the OR operator?

In my organization I'm a member of many distribution lists, I have a rule for each DL/ML such that each message is delivered to a subfolder for that DL, however it's important that any messages sent ...
0
votes
1answer
513 views

Outlook: Is it possible to warn me before I'm sending an email to the number of recipients?

Is there a way to prevent me from sending out emails to greater than a certain number of people? I don't want to accidentally reply all or send to a wrong distribution list. I was wondering if it ...
0
votes
1answer
57 views

Setting rules for outlook

I have a question regarding multiple rules in outlook. I have a folder inside my inbox named RHS Group. What my intention is, is to have it so that if the word rhsgroup is in the "To" or the "Cc" ...
2
votes
1answer
150 views

how to set Outlook rule to check if you are the only one on the TO: line

How to set an Outlook rule to find emails where you are the ONLY one on the TO: line. There are rule options for determining if email was sent ONLY to you, but I need to identify where my email ...
0
votes
0answers
422 views

Outlook rule action “move to folder” stops processing other rules?

I'm trying to apply some actions first, then other actions with the following rules. So, somewhat like pipeline of rules in order not to repeat the same steps for each rule. Trivial example: rule 1: ...
4
votes
1answer
3k views

How to replace text in the body of an incoming message with a hyperlink in Outlook 2010?

Does anyone know of a way or a program that will read a received email and recognize a static format of text (in my case it will be "#" followed by 6 integers), and make that a hyperlink to a webpage? ...
2
votes
1answer
2k views

Is there any way I can more easily run Outlook rules?

I get a ton of automated mail at work and have about 40 filters ("rules") in Outlook ("Microsoft Office Professional Plus 2010, version 14"). Among these, about half of them are on by default, and ...
1
vote
0answers
3k views

Outlook 2010 message “The rule has a condition that the server cannot process” - how to fix?

I've just upgraded to Windows 7 & Office 2010 (from XP & Office 2007), and needed to edit a few of my Rules in Outlook. However, when I click OK to close the Rules and Alerts window I get the ...
8
votes
4answers
8k views

Outlook 2010 RULES - How to use “OR” boolean

It seems that Microsoft Outlook 2010 can only use the "AND" boolean when setting RULES. I find that very disturbing since even the lower end Windows Live Mail can use "OR". Am I missing something? I'm ...
4
votes
1answer
525 views

Outlook 2007 Server Side rules only apply to new emails, not old emails. How do I change this?

When I create a client side rule in Outlook, I can click "Run Rules Now", and it will apply my rules (which move mail from the inbox into subfolders) to all past mail items. However, this button ...
0
votes
1answer
680 views

Outlook - rule to operate on exact email address

I'm trying to create a filter that moves all email from an email address like "supportGroup@mycompany.com" to a "support mail" folder. The problem is that in Outlook "supportGroup" is actually an ...
0
votes
1answer
2k views

Outlook 2010 - can't see rule list in “Rules and Alert” window & rules don't work at all

Excuse me if my images annoy you, my English is bad, so I prefer using image to show my problem. I've create 2 rules with name "PQA" (as evidence in my images below), but I can't see it in "Rules and ...
0
votes
3answers
627 views

Outlook “Mark as Read” Rule Not Working After Migrating to New User Account

I had several rules set up in Outlook, all worked fine, but I just recently switched to a new user account on the same machine and ever since then, my rules have not been working 100%. Most of my ...
2
votes
1answer
3k views

How to auto/schedule archive email in outlook that meets certain criteria?

I want to archive/delete (on a schedule, so not just a one off thing) all email that meets a certain criteria, in specific: Older than 1 year Where my name is not in the To or Cc box Not sent to ...
0
votes
0answers
163 views

Rule to move all mails from the users of a Distribution List to a Folder

We are using Outlook 2007, and I wanted to create a rule that would move all the emails coming from any of the users that are a part of a specific Distribution List to a specific folder. I have tried ...
0
votes
1answer
636 views

Can I configure auto-sorting rules in Outlook 2007/2010?

I want to set up an Outlook rule that automatically sorts mail into an appropriate folder based on the contents of the subject line: So I get emails with case numbers (CSSxxxxxx) in the subject line. ...
0
votes
1answer
1k views

Outlook 2010 Message Rules for Sending

quite an interesting one regarding message rules... I have some users who want to use message rules to filter an email before it's sent and then depending on which email addresses have been included ...
1
vote
1answer
515 views

Automatically Assign Category for Invitations Where I am Optional

I would like to configure Outlook 2010 such that when I receive an invitation for a meeting/event where I am listed as optional that a specific category is automatically assigned. Is this possible? ...
0
votes
1answer
546 views

Set Page Color to No Color when Forwarding or Replying in Outlook 2010

Is it possible to automatically clear out the page color of a message in Outlook 2010 when replying or forwarding an email?
1
vote
1answer
2k views

How do I remove or revise a rule that I created?

How do I revise or remove a rule in Outlook that I created?
0
votes
3answers
2k views

Outlook: apply rules to current message?

KMail has a really useful feature: you can define a series of rules which are only run when you press a keyboard shortcut, and then only on the highlighted messages. This allows me to read a message ...
1
vote
1answer
1k views

Microsoft Outlook Rule - Any way to have it automatically delete items that are over 1 week old?

Basically I have a rule setup to filter specific incoming emails into a folder and mark them read. I do this because I get about a couple hundred per day and I only keep them around if I need to ...
0
votes
1answer
472 views

How to create a rule to automatically tentatively accept and send an email response to meetings scheduled outside of working hours?

In Outlook, there is the option for 'Working hours'. I set mine as M-F 9AM-5PM. When people in my organization are scheduling a meeting, they get a notification that it is outside of my working hours, ...
0
votes
1answer
2k views

Can I make an Outlook 2010 rule that's triggered after an email is moved or copied to some other non-inbox folder?

I'd like to make a rule such that if an email is moved or copied into Folder1 (where Folder1 is not the Inbox) the action is triggered. For example, if I move an email into Folder1 I might want it to ...
0
votes
1answer
3k views

Outlook 2010, command line options for exporting some settings

For Outlook 2010, are there command line options I can use to export safe senders and rules using a simple bat file? (There are 2 sets of rules. 1 set for an Exchange account and 1 set used for ...
3
votes
2answers
6k views

Outlook automatic reply that retains body text of the incoming message

I'm able to create a rule that replies to incoming emails with a template. That works as designed, however I would like for the reply to quote the original incoming email just like it would appear if ...
0
votes
1answer
2k views

Outlook 2010 Rules on an IMAP Account

I have an IMAP account set up in Outlook 2010. This account receives notices from scheduled tasks. It receives a LOT of messages. I want to filter the messages that contain error reports into a new ...
1
vote
3answers
4k views

Make Outlook run rules on non-inbox folders automatically

I currently have my Outlook setup with Gmail. I have a couple of rules that I have defined which run on different folders (lables) in my account. I have filters already setup in GMail which will make ...
0
votes
1answer
344 views

automatic reply rule within Outlook

My plan is to add a automatic reply to all incoming emails for a exchange mailbox. I created a rule that would check all incoming and created the template reply. Created it so it would match a ...
1
vote
1answer
837 views

Outlook 2007: Categorize incoming mails by sender

Is there a simple way to assign email senders into categories so that all mails are grouped in the same way? For example I want all mails from my friends go into the "Friends" group, all Mails from ...
0
votes
1answer
843 views

Force Outlook 2003 to run a server side rule on the client

I have the following rule in Outlook which moves all emails involving meetings into a different folder within the Inbox. Apply this rule after the message arrives uses the 'Tentative Meeting ...
1
vote
2answers
2k views

How To Filter On Bcc Info

I've created a rule that checks for messages sent to a distribution list, but I'm finding that the rules is missing messages in a thread where the sender moves the DL address to BCC. Basically, I want ...
1
vote
2answers
580 views

Filter rule to move emails related to one person in Outlook

I have Outlook configured for mails and I want to create a rule such that matches where person "X" is either one of the following: Sender in the CC list in To list. I need to move those emails ...
3
votes
2answers
16k views

can you create a rule in outlook to move all emails that were sent to ANY distribution list that you are in

i want a folder with all emails that come to me because i am in distribution list. I see how i can do this individually (1 rule for each specific list) but i wanted to see if i can do this in one ...
2
votes
1answer
3k views

Outlook 2010 auto responder rule not working (Error)

In Outlook 2010 on Windows 7 I've created a template to use as an auto responder and I set a rule to respond using the template if my name is in the "to line". Upon receiving any message the rule ...