Use this tag for questions specifically about the 2010 version of the Microsoft Outlook personal information manager; otherwise use [microsoft-outlook].

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48
votes
7answers
69k views

How to make Outlook 2010 minimize when I try to close it?

When clicking the X button or ALT+F4, how can I get Outlook to minimze to the tray instead of close? Several programs have this behavior, and it's annoying that Outlook behaves different...
2
votes
2answers
20k views

Can Outlook send multiple simultaneous emails to different people without doing a bcc?

I'm looking to simultaneously send the same email to multiple recipients. Let's say I want to email John and Bill the same email, I want them to be in the "To:" field, but I don't want them to see ...
2
votes
1answer
15k views

How do I set up Outlook to send a auto reply during a certain hour of the day every day?

I would like to protect myself from unreasonable demands during my work day. One of those is telling people that I will not respond to any emails before 3pm. I'd like to set up a rule in outlook ...
38
votes
6answers
124k views

How can I view the entire source code of an email in Outlook 2010?

I know how to view the headers of an email message as well as the source of an HTML message. In Outlook Express, however, there was an option to see the entire message source code the exact same way ...
18
votes
5answers
73k views

Prevent Outlook 2010 Insert Picture resizing image

When I "Insert Picture" a JPEG in Outlook 2010 it automatically resizes the image and, I think, recompresses it too. I realise this would be useful for photographs or for people who try to email 1MB ...
4
votes
1answer
8k views

How to replace text in the body of an incoming message with a hyperlink in Outlook 2010?

Does anyone know of a way or a program that will read a received email and recognize a static format of text (in my case it will be "#" followed by 6 integers), and make that a hyperlink to a webpage? ...
4
votes
2answers
10k views

Outlook automatic reply that retains body text of the incoming message

I'm able to create a rule that replies to incoming emails with a template. That works as designed, however I would like for the reply to quote the original incoming email just like it would appear if ...
3
votes
3answers
15k views

Can I make a shortcut to Send Outlook Email from Template?

Using the information provided here, I was able to successfully create an email template and send a message using this template. However, using this template is quite cumbersome - one must go to New ...
1
vote
2answers
9k views

Are there any shortcut keys for responding to meeting requests in MS Office Outlook 2010?

I am quite proficient with the keyboard and try to only use the mouse when necessary. Given that context I was very familiar with the shortcut keys in MS Outlook 2003 and never needed to use the mouse ...
1
vote
1answer
2k views

Is it possible to filter addresses in the CC field but not in the TO field?

What I'm trying to do is setup a rule in Outlook 2010 that filters on a specific e-mail address in the CC field but not in the To field. For example, all mail with To:example@blah.com should move to a ...
66
votes
3answers
17k views

Breaking the Outlook 2010 e-mail blue quote line for inline responses

UPDATE: I've finally figured out a way to comprehensively fix this problem, though it took a lot of work and the creation of an Outlook 2010 addin! See below for the addin download. As far as I'm ...
78
votes
9answers
128k views

How do I view source in Outlook 2010?

This question has already been asked here; but the answer only gives advice on how to view the email header not the actual html source of the email. There is another question here, which I think may ...
14
votes
2answers
21k views

Keep Outlook Invitations in Inbox

Is there a setting so that when an Outlook meeting invitation is accepted the invitation is not automatically removed from the Inbox? I often accept invitations and then realize that I needed some ...
12
votes
3answers
6k views

Why does my Tray Icon's Behavior occasionally reset Windows 7?

I'm fine with having most of my tray icons hidden, however I want the Outlook Notification envelop to show at all times when I have new messages. Its important for me to know when I have unread emails,...
17
votes
6answers
203k views

The Outlook data file can't be accessed, how do I repair it?

I am using the beta 2010 Office Outlook. When I try receive or send, I get the following error. Outlook data file cannot be accessed. Repairing and reinstalling Office and trying to use any ...
7
votes
3answers
39k views

How to make Outlook 2010 not warn on empty subject?

I'm using the beta of Outlook 2010, and am wondering how I can set it to STOP warning me on empty subject lines. My family and friends (as opposed to work) I generally send with no subject, and it is ...
5
votes
3answers
6k views

Move an Outlook 2010 Message to a Conversation

Is there some way to move an e-mail message that Outlook 2010 has made a new conversation for into another conversation?
6
votes
2answers
29k views

Outlook 2010: View source of the mail message

Is there any way to look the source of the mail in MS Outlook 2010?
4
votes
1answer
2k views

Outlook macro to interrupt a reply-all?

Is it possible to create an outlook macro such that when a user presses "Reply to All", there is a prompt saying something like "Your message will be sent to the following recipients: x,y,z. Are you ...
2
votes
1answer
282 views

Windows 7/Outlook 2010 cut off controls on form windows

I am running windows 7 with multiple monitors. 2 at 1920 x 1200 and 1 at 1600x900 resolution. Controls are cut off and I cannot view the entire content of the window. As far as I can tell I only ...
12
votes
2answers
16k views

Why does Outlook 2010 give the message "Creating a new item from the selected items could take some time…are you sure you create a new item…?

I'm using Outlook 2010 with Exchange 2007. I am moving emails from my Deleted Items folder to a user-created folder. When I move a "low" number of messages, say a few hundred or less, the operation ...
7
votes
3answers
9k views

Outlook rule to *not* display a notification for certain messages

Is it possible to set up an outlook rule that supresses the system tray (and envelope overlay on the Win 7 icon) for certain messages I would like the notification for the vast majority of my email ...
4
votes
1answer
4k views

Stop sending mail to myself when choosing Reply All in Outlook

My company has set up each mail account with serveral aliases. My default account is firstL@mycompany.com. I also have: first.last@mycompany.com flast@mycompany.com first_last@mycompany.com The ...
3
votes
2answers
6k views

Move emails from from Deleted Items back to their orginal folders

Someone I know went into the Large Emails "folder" and cleared it out thinking that those were just duplicates. She didn't realize that she was actually deleting the emails from her many folders. Now,...
3
votes
1answer
2k views

Office 2010 to Thunderbird migration

I've been reading a lot of things on the internet about this but can't get it to work. Also tried the Mozilla forums, did not get anything useful out of that. What I could do is importing the PST ...
2
votes
2answers
15k views

How can I list cancelled/declined meetings?

In Outlook, How can I list cancelled/declined meetings? I happen to use Outlook 2010 at the moment.
2
votes
2answers
11k views

How can I put a HTML code in Outlook 2010?

How can I put a HTML code in outlook 2010? The code is: <p style="color:red;">Hello</p> How can I put that in the message using Outlook 2010?
1
vote
1answer
495 views

In Microsoft Office Outlook 2010, how can I manually purge mails that are marked for deletion in IMAP folders?

As described in the header I can not find the button for purging mails manually that I have marked for deletion in an IMAP folder. The Problem only occours in Outlook 2010
1
vote
2answers
469 views

Why is Outlook 2010 Changing my Embedded Spreadsheet to a GIF? [closed]

Years ago I figured out how to embed a spreadsheet in an Outlook email to automate a task I do regularly. Whenever I want to send a new quote request I open an old email, tell Outlook I want to ...
1
vote
2answers
3k views

How To Filter On Bcc Info

I've created a rule that checks for messages sent to a distribution list, but I'm finding that the rules is missing messages in a thread where the sender moves the DL address to BCC. Basically, I want ...
40
votes
1answer
45k views

How do I get that nice inline-quote indicator in Outlook 2010 when replying to emails?

Outlook 2010 (beta). I like responding to email inline-style, where there is an indicator (typically a gray vertical bar, |) denoting the quoted content. Not sure if I can attach an image, but ...
12
votes
5answers
24k views

In Outlook 2010, can you add “Categories” to the “New Email” Ribbon?

I couldn't figure out how to do this in Outlook 2007, and I was hoping I could do it in Outlook 2010... I want the ability to quickly apply a category when composing a new email (typically a "Waiting ...
7
votes
4answers
9k views

Outlook 2010 keeps asking to select profile when Google Calendar Sync starts

In Outlook 2010, I have only one profile. I have selected always use this profile in the profile settings as described in this question. Nevertheless, each time that Google Calendar Sync starts a ...
24
votes
5answers
534k views

How do I add my photo to my account in Outlook 2010?

I've seen other users have their own picture in Outlook 2010. How do I add this to my account? I don't see anything in Options/Settings. I've been able to do this in Lync, but not in Outlook.
19
votes
5answers
24k views

Is there a Shortcut for “Mark all messages as read” in Outlook?

I am trying to find a shortcut for marking all messages (eMails) in a folder as read by using a keyboard shortcut, but had no luck in finding one so far. I am using Microsoft Outlook 2010 and when I ...
9
votes
8answers
10k views

What is the keyboard shortcut for Keep Text Only in Outlook?

When I paste text into an email in Outlook, the following prompt hovers near the text: Based on the hint, instead of clicking on the button with the mouse, it looks like I should be able to press ...
8
votes
4answers
70k views

How to disable Outlook 2010 automatic send/receive?

I want to disable automatic send and receive of emails in Outlook 2010. The ideal world would be to have to click the send/receive button, but anything close to that would work. I already tried this, ...
7
votes
5answers
29k views

How can I set the zoom of the Outlook reading pane?

I know we're able to use Ctrl+Mouse Wheel to zoom in and out, but is there a way of permanently setting the default zoom for the reading pane?
7
votes
4answers
86k views

Why do some emails sent in Outlook 2010 get stuck in Outbox with date set to “None”?

I'm using Outlook 2010 against Exchange 2007. Emails I compose sometimes get stuck in the Outbox with date "None" as shown below. These emails never leave the outbox unless I delete them and ...
15
votes
1answer
4k views

How can I make Outlook 2010/2013 always reply in plain text?

I want to be able to reply in old-fashioned plain text format when people send me emails (so I can reply inline). Outlook 2010 doesn't seem to allow this when the person sends me an HTML email. Is ...
7
votes
9answers
58k views

How do I add another user's inbox to my favorite list in Outlook 2010?

Every time I need to access another user's inbox in Outlook 2010, I need to go to File | Open | Other User's Folder. Obviously, this is very time consuming. If possible, I need a quicker way to ...
18
votes
5answers
90k views

Outlook calendar - see who has accepted a meeting without being the meeting organizer

In Outlook 2010 working against Exchange server, if I am the meeting organizer I have tracking options and at least one other way of seeing, if people have accepted or not. However, when I am NOT the ...
3
votes
1answer
2k views

Outlook 2010 Navigation Pane - Show Unread Count on Mailbox

I'm using Microsoft Outlook 2010 on Windows 7 64. I want the unread count of my mailboxes to show on the Navigation Pane, but on the mailbox, not on the folders. I like to keep my mailboxes compacted ...
2
votes
2answers
27k views

Understanding nuances of Outlook 2010 with IMAP email

This question isn't so much a how-to related to Outlook and IMAP but rather related to nuances of Outlook when doing IMAP email. In Outlook 2010 we have just a single account set up via IMAP. No ...
21
votes
4answers
13k views

Why does the Outlook taskbar envelope icon sometimes remain active, even if I have no unread email?

Outlook has a nice envelope icon that displays on top of the taskbar icon when I have new mail. Sometimes this icon comes up when I get a new message, but then doesn't go away when the message is ...
9
votes
5answers
90k views

Remove 'Outlook Data File'

I use Outlook 2010 to connect to two different gmail hosted email accounts, but do not use the default Outlook account. Is there a way for me to delete the 'Outlook Data File'? Nothing will ever be ...
8
votes
3answers
69k views

How do I transfer meeting ownership in Outlook 2010?

My secretary is leaving and we have a lot of meetings she has set up. How do I transfer ownership of these meeting? If I cannot do this the new temp will have to input all the meetings again from her ...
5
votes
1answer
4k views

How to include the second in Outlook “received” time? (hh:mm:ss)

In Outlook, the timestamp of the "received" column in Inbox View is rounded to the minute. This is annoying, since we need to know the second. And the correct minute number. In the options, one can ...
5
votes
3answers
66k views

Outlook login/windows security pops up every time

Every time I start Outlook 2010 , it pops up this dialog: How to get rid of this dialog ? - "Remember my credentials" is checked, but it doesn't ... remember.
3
votes
2answers
4k views

Today's date in Outlook Mail Subject (2010/Quick Steps)

How can I automatically add the current date to the subject of a new Outlook 2010 message? i.e. "Status 2011-09-14" on sending message, from Quick Steps?