Use this tag for questions specifically about the 2010 version of the Microsoft Outlook personal information manager; otherwise use [microsoft-outlook].

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4
votes
0answers
127 views

Override GAL (Global Address List) picture to allow different pictures for internal vs. external use

I’m wondering whether I can show a different image in Outlook to people form my organization vs outside? The image I’m referring to is the profile picture like this: Basically what I need to do is ...
4
votes
0answers
187 views

Conditional formatting for meetings outside normal working hours in Outlook

I'm trying to get meetings that start before 10:00 AM highlighted in red. I've tried to use the Conditional Formatting feature; in the advanced tab I selected the "Start" field and "on or before" ...
4
votes
0answers
118 views

Outlook 2010: How to top-quote initial message

If I have a message in Outlook 2010 whose body is "Hello, World." and I reply, I get... [caret position] mysig | myphone | my name Hello, World. What's the easiest way to get ...
4
votes
0answers
2k views

Can Outlook tasks be shared without Exchange?

We work in a small business with no Exchange server (yet). Is it possible to share Outlook 2010 Tasks between two people without using an Exchange server?
3
votes
0answers
351 views

Is there an easy way to propose a new meeting location in Outlook 2010?

If I receive a meeting request in Outlook, I have the options to accept/tentative accept/decline the meeting. Additionally, I can also propose a new time. But is there also an easy way to propose a ...
3
votes
0answers
122 views

Set default font for received and unstyled HTML messages in Outlook

Many mail programs (Thunderbird, for instance) and mailing lists send HTML mail without additional CSS or inline styles, leaving it to the mail client to decide what font to choose. In Outlook 2010 ...
3
votes
0answers
5k views

Outlook 2010 search multiple mailboxes

In our domain, the domain administrator creates a new shared mailbox on exchange 2010, and adds multiple users to that mailbox by using the 'Mannage Full Access Permission...' option of Exchange 2010. ...
3
votes
0answers
205 views

Outlook forgets active directory authentication for RSS feeds

I am using Outlook 2010 to subscribe to some RSS feeds which require authentication using my Active Directory account. This works fine for a day or two but then Outlook forgets the authentication ...
2
votes
0answers
103 views

Is there a way to delay the Outlook “new email” Desktop Alert notification?

One of our users has Desktop Notifications enabled in Outlook 2010 so that she sees a popup alert in the lower-right corner of her screen whenever a new email comes in: This user gets a lot of Spam, ...
2
votes
0answers
262 views

Cannot consistently drag and drop .msg files into Outlook 2010

I have a large set of .msg files created by another user, which I need to import into my Outlook. The majority load normally. Some (around 5%) fail with the message: Cannot copy the items. Cannot ...
2
votes
0answers
355 views

Backspace key in Microsoft Outlook 2010

I use Outlook 2010 on Windows 7. I'd like the backspace key to delete the current message, and not jump to a random message or folder. Details: when viewing the list of messages in a mail folder, I ...
2
votes
0answers
111 views

Outlook 2010 draft emails saved as RTF lose formatting

I have someone inserting pictures and tables in Outlook emails. He is purposely changing to rich text format. When he saves the email in draft, all formatting is loss. I have suggested that he use ...
2
votes
0answers
33 views

How to send an Outlook (2010) invitation for an event without including myself?

The partners at my firm would like to be able to send an invitation to multiple employees so that they know to go to Client ABC on Tuesday, but to not have the appointment show up on the partner's ...
2
votes
0answers
437 views

How can I stop Outlook 2013 resizing images inserted into an HTML email?

(using: Windows 8.1 [running at 125% DPI], Outlook 2013, Exchange 2007 ) Hi I have a problem getting my designs which I am creating on Outlook emails to come out correctly if I have changed the ...
2
votes
0answers
115 views

How do I create a rule in Outlook for handling emails which are not sent using the senders domain

I subscribe to a few newsletters which are obviously using a third party service like MailChimp or Campaign Monitor to send their mails and I cannot find a way to create a rule that moves the ...
2
votes
0answers
54 views

Newlines in description of imported csv in Outlook Calander

I have exported a list of birthdays from excel to csv. Now I want to import them in Outlook as calander items. Everything works fine exept I can't do newlines in the desciption. I've already tried to ...
2
votes
0answers
55 views

Outlook desktop alert “Always on the Top”?

I'm using VMware on full screen to control a virtual computer most of the time. When I get a message in outlook on the VM, the desktop alert hides below the VMware window and I'm missing a lot of ...
2
votes
0answers
119 views

Outlook Calendar Reccurence: Meeting every day except every other Monday

I have a case, when I have meeting every day, but even Mondays (like, July, 6th or July, 20th) we have a day off. I'd like to create a calendar meeting for this purposes, but looks like I cannot ...
2
votes
0answers
44 views

How can sensitive data written in a custom Outlook Form be protected?

We have an outlook form that is installed on some users machines, for use with their Exchange email account. All the emails sent using that form go to an internal functional/shared mailbox that is ...
2
votes
0answers
235 views

Daily summary of all outlook meetings for the day in email or notification form

Is there a way to get a daily summary of all outlook meetings for the day? Email form would be fine, as would a smartphone notification. I would set it up to notify me at 9AM or perhaps at breakfast ...
2
votes
0answers
52 views

Show meeting as out of office from outlook inbox

I sometimes receive invites in Outlook 2010 that I want to accept and have the time shown as Out of Office instead of Busy. Currently, I accept the invite and then go into the calendar view, find the ...
2
votes
0answers
19 views

How can I see how much spam is blocked by specific junk filters I set up?

I've added several entries to my Blocked Senders list, but I'd like to know many messages each one is blocking. Entries that do nothing or almost nothing, I'd like to get rid of. Also, by knowing how ...
2
votes
0answers
155 views

Excel 2010 / Outlook 2010 - Changing the size(with precise numbers) of a chart exported from Excel to Outlook?

If I export(copy&paste) charts from Excel 2010 to Outlook 2010, I'm not presented with a "size proprieties" option when trying to resize them. Since I have multiple chart to resize for each report,...
2
votes
0answers
136 views

Is there a keyboard shortcut to turn a tab-delimited recordset into a table?

I have a text file containing records of data that's tab-delimited. I like to paste it into an email, select it, and go to Insert > Table > Insert Table to turn the tabbed data into a legit ...
2
votes
0answers
360 views

Moving emails with specific number in subject to a specific folder with the corresponding number

I get emails in shared inbox containing a number in the subject (like 9921635). These emails are archived to subfolders, which are part of the shared inbox, that also contain this number. Sometimes ...
2
votes
0answers
146 views

Cannot Open The Outlook Window - after upgrade

I have been trying to upgrade a colleagues email from Outlook 2007 / Exchange Server 2007 to Outlook 2010 / Exchange 2010, however I am unable to get Outlook 2010 to open following the change. I ...
2
votes
0answers
33 views

Filtering Outlook conversations started by a particular user

How can I setup Outlook 2010 to automatically filter all conversations started by a particular user and move them to another folder? Example: X sends emails to me and other people. Some of us respond ...
2
votes
0answers
74 views

Outlook 2010 search field criteria: exchange folder/account

I'm using the Outlook query builder in the conditional formatting of a calendar view to highlight specific events. Since I have multiple calendars from different exchange accounts, I only want to ...
2
votes
0answers
2k views

Is there anyway to prevent “Outlook is using an old .ost file” error?

So, I have to use Outlook at my work. One of the most annoying things is the error Outlook is using an old copy of your Outlook data file (.ost). Exit Outlook, delete the file, and restart ...
2
votes
0answers
99 views

How to restore sent dbx files to outlook 2010

I have currently upgraded from Outlook Express to Outlook 2010. I am writing to seek assistance on the following issue below: In Outlook 2010, I can not see any previous sent emails, I sent from ...
2
votes
0answers
384 views

Outlook HTML signature with external text

The company I work for has implemented new signatures to be used with Outlook 2010. Our company is also present at many exhibitions a year, and we would like to let our clients know just that. The ...
2
votes
0answers
419 views

Outlook auto-complete list doesn’t remember names or email addresses

I have MS Outlook 2010, but the Auto-Complete list doesn’t remember names or email addresses. It remembers them for the first time before I close and open Outlook again. When I open Outlook it seems ...
2
votes
0answers
128 views

How to merge duplicate contact records in a .pst

Here's my problem: Once I merge my two .pst files I will have one file with a large number of contact records that are 'duplicates' in the sense that the records share the same contact name field, but ...
2
votes
0answers
93 views

send SMS with schedule to third party SMS company in outlook 2010

I use SMS from scheduler in Outlook as reminder to myclients. I send it to third party Company that sedi to client at the date i´w set in Outlook. This funktion is removed in Outlook 2010. Is it ...
2
votes
0answers
148 views

Outlook 2010 Deleted Items

I have a user that has a funny issue with Outlook. The user is running windows 7 ent with office 2010. The user has been trying to find an email that he had put into his deleted folder. When he ...
2
votes
0answers
137 views

Outlook Quick Steps - close email after selecting “Done”

Is there a way for Outlook 2010 to close the currently opened-email (if it's in its own window) after I select "Done" from the Quick Steps item in the ribbon? I have investigated the Quick Step ...
2
votes
0answers
181 views

Retain remote image dimensions in Outlook HTML Signatures

I'm using an image (96DPI) from a remote server in my Outlook signature named banner.png. I don't specify the image height and width attributes in my HTML code. This is so that I may change the size ...
2
votes
0answers
113 views

Outlook 2010 categories … hide contact categories in calendar?

I have categories like "friends" for my contacts. I don't want these to appear when I am creating events in the calendar. Instead, my calendar only has a few categories, like "Important", "Off Work", ...
2
votes
0answers
4k views

Outlook 2010 message “The rule has a condition that the server cannot process” - how to fix?

I've just upgraded to Windows 7 & Office 2010 (from XP & Office 2007), and needed to edit a few of my Rules in Outlook. However, when I click OK to close the Rules and Alerts window I get the ...
2
votes
0answers
262 views

Unable to open Infopath2007 files in Outlook 2010

Our company recently began upgrading selected users to Outlook 2010, however we all still remain on Infopath 2007. Everything seems to be working fine for our users going from Infopath 2007 to ...
2
votes
0answers
218 views

Follow-up emails disappear from Outlook inbox

I have an end user that has an issue where if they right-click -> Follow-up on an email within Outlook 2010, the email disappears from the inbox. Any help please on where the email goes? Is there a ...
2
votes
0answers
114 views

Is there a way to navigate Outlook for Mac with keyboard shortcuts?

I use a lot of folders in Outlook/Exchange and rules for automatically sorting incoming mail. I know that there are shortcuts like: ⌘1 = Mail ⌘2 = Calendar ⌘3 = Contacts ... and so on. I've also ...
2
votes
0answers
231 views

If I change Windows admin user password, then I can't login to Outlook, why?

I am seeing this strange behaviour with Windows 7 and Outlook 2010. If I change the password of User1 (Admin user), login, and start Outlook, it asks for a password. It keeps saying "password ...
2
votes
0answers
746 views

How can I forward a meeting request in Outlook 2010 only when I have accepted it?

We have just migrated to Outlook 2010 (from Groupwise) and I want to be able to set it up so once I have accepted a meeting request manually in Outlook it automatically forwards it to another email ...
2
votes
0answers
299 views

Outlook 2010 mail merge group

I'm trying to send a personalized email message to a contact group, but I get this error message: "contact groups cannot be selected. you must select a contact group." If I select individual ...
2
votes
0answers
482 views

Outlook sends mail twice in a row

I have a problem with Outlook 2010. When I try to send a mail with digital signature, Outlook sends the mail twice in a row. Both mails look identical and both have the smime.p7s attachment. When I ...
1
vote
0answers
3 views

How to search a large Outlook/PST database for email by hour of the day or between hours of the day

I have a 13 giga big PST file and i need to export all emails from specific hour of day / range of hour of day. If i succeed to search all emails that has , for example, 19:30, in received time field ...
1
vote
0answers
19 views

How to stop Outlook from asking for Profile in RemoteApp

We are running our ERP software as a RemoteApp in Remote Desktop. The Server is 2008r2sp1 with latest updates as of 06-23-2016. The ERP software calls Outlook 2010sp2 in order to send POs as email. ...
1
vote
0answers
76 views

Upgrading Office 2010 to 2016 - How to save settings and customizations?

We are about to upgrade from Office 2010 to 2016 (including Outlook). Our IT dept says this requires an uninstall of 2010 because of the way our license bundling works. My question is: how do I ...
1
vote
0answers
46 views

Trying to access shared mailbox

I am trying to access a shared mailbox however keep getting an error when rebooting outlook. Private WithEvents Items As Outlook.Items Private Sub Application_Startup() Dim olApp As Outlook....