Outlook is a personal information manager software used as an email client, calendar/appointment manager and contact book. Not to be confused with outlook.com, the new name/interface for Hotmail.

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Outlook 2010: How to top-quote initial message

If I have a message in Outlook 2010 whose body is "Hello, World." and I reply, I get... [caret position] mysig | myphone | my name Hello, World. What's the easiest way to get ...
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346 views

Bizarre IMAP issue with Outlook 2013

Have a client that is using Outlook 2013 with a GoDaddy hosted IMAP email account. This was recently setup and they created a number of new folders by right clicking on the left side near Inbox and ...
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290 views

How to exclude notifications for all junk email? (Outook 2013)

I've recently switched from GMail to Outlook.com, which fortunately Outlook 2013 supports as backend. I use Exchange ActiveSync. I have Outlook's New Mail Desktop Notifications turned on but since ...
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387 views

Automatically add LDAP directory to Outlook?

Is it possible to add a new LDAP-directory to the outlook addressbook with a script? I haven't found an appropriate registry key. I would prefer a .reg file. A .msp file created with Office setup ...
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2k views

Can Outlook tasks be shared without Exchange?

We work in a small business with no Exchange server (yet). Is it possible to share Outlook 2010 Tasks between two people without using an Exchange server?
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2k views

How to convert an Outlook 2007 .ost file to a .pst file, so I can open it in another, local computer?

I have a couple of backed up .pst and .ost files that were used with a server that is not accessible anymore. On my local machine, I was able to Add... the .pst file to my fresh Outlook 2007 and ...
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582 views

Outlook desktop alerts don't work while in a full screen RDP window

I have a user running Windows 7 64-bit who's started to use Remote Desktop a lot to remote into our servers. The user is quite important, but he isn't getting his desktop notifications while remoted ...
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183 views

Outlook forgets active directory authentication for RSS feeds

I am using Outlook 2010 to subscribe to some RSS feeds which require authentication using my Active Directory account. This works fine for a day or two but then Outlook forgets the authentication ...
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23 views

Can't mark emails as Not Junk in Outlook 2013

When I try to mark an email as Not Junk in Outlook 2013, I typically get a dialog that says The operation cannot be performed because the message has been changed. This happens about 90% of the time. ...
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40 views

Is there a way to have Windows Snipping Tool append Outlook's signature to emailed snips automatically?

I've recently deployed a logon script in our company to standardize signatures in MS Outlook. Someone has brought an interesting issue to my attention. When using the Snipping Tool to directly email a ...
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223 views

Creating OFT templates for Outlook from HTML

Is there a stable way of creating an Outlook OFT template, suitable for distributing to users (for them to use), from HTML? We'd like to create an email template for use by a number of people, I'm ...
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42 views

How to check if one email is 100% contained in another?

How can you delete emails that are 100% embodied in another email efficiently? I want to avoid reading each email individually to check manually. I use MS Outlook 2013. For example, let's say that in ...
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1k views

OWA printing nearly blank e-mails from Firefox

Trying to deduce an issue in my office department: when printing e-mails from Outlook Web Access (Office365) using Firefox, some e-mails are coming out nearly blank (the headers--date/url/page numbers ...
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32 views

How can sensitive data written in a custom Outlook Form be protected?

We have an outlook form that is installed on some users machines, for use with their Exchange email account. All the emails sent using that form go to an internal functional/shared mailbox that is ...
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157 views

Outlook 2013 is marking all messages read when it is opened

I have outlook 2013 and it is marking every message in my inbox read the second I open the program. I have no way of knowing which emails I have actually read or not. I can't figure out any reason ...
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101 views

Daily summary of all outlook meetings for the day in email or notification form

Is there a way to get a daily summary of all outlook meetings for the day? Email form would be fine, as would a smartphone notification. I would set it up to notify me at 9AM or perhaps at breakfast ...
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139 views

How to prevent Outlook from sending header with IP address and hostname

Right now Outlook 2013 is sending each message with a header containing hostname, internal IP and external IP. How can this be stopped? This must take place on a local level because the computer is ...
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65 views

Prevent removal of invites from OSX Outlook

Is there a setting so that when an Outlook for Mac meeting invitation is accepted the invitation is not automatically removed from the Inbox in Outlook for Mac 2011? I often accept invitations and ...
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448 views

How to forward an e-mail and add the original sender to Reply-To?

When forwarding an e-mail how to configure e-mail clients to put the address of the original e-mail sender (From:) to the Reply-To: (or different) header? I am looking mainly for a solution for ...
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74 views

Is there a keyboard shortcut to turn a tab-delimited recordset into a table?

I have a text file containing records of data that's tab-delimited. I like to paste it into an email, select it, and go to Insert > Table > Insert Table to turn the tabbed data into a legit ...
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119 views

Cannot Open The Outlook Window - after upgrade

I have been trying to upgrade a colleagues email from Outlook 2007 / Exchange Server 2007 to Outlook 2010 / Exchange 2010, however I am unable to get Outlook 2010 to open following the change. I ...
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31 views

Filtering Outlook conversations started by a particular user

How can I setup Outlook 2010 to automatically filter all conversations started by a particular user and move them to another folder? Example: X sends emails to me and other people. Some of us respond ...
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2k views

How do I make Outlook 2010 print attachments automatically?

I'm trying to get Outlook 2010 to print attachments automatically apon arrival. I've found this on the internet. The VBA code is Sub LSPrint(Item As Outlook.MailItem) On Error GoTo OError ...
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61 views

Outlook 2010 search field criteria: exchange folder/account

I'm using the Outlook query builder in the conditional formatting of a calendar view to highlight specific events. Since I have multiple calendars from different exchange accounts, I only want to ...
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1k views

Is there anyway to prevent “Outlook is using an old .ost file” error?

So, I have to use Outlook at my work. One of the most annoying things is the error Outlook is using an old copy of your Outlook data file (.ost). Exit Outlook, delete the file, and restart ...
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2k views

Search for e-mails with inline pictures in Outlook 2007/2010 advanced search

I am aware that there is a way of searching for mail items that have 1 or 2+ attachments within advanced search in the above outlook versions (and probably earlier ones also), however it appears ...
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178 views

Is there any way to make MAPI emails in Outlook non-modal?

In Outlook 2010 64 bit, if I send a new message, that open up a non-modal window. I can return to the main window to do other tasks such as look at a calendar. However, if I send the mail through ...
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152 views

Retain remote image dimensions in Outlook HTML Signatures

I'm using an image (96DPI) from a remote server in my Outlook signature named banner.png. I don't specify the image height and width attributes in my HTML code. This is so that I may change the size ...
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338 views

Quickstep in Outlook 2013 Gmail IMAP account doesn't execute “mark as read” instruction

I am using Office 2013, and I have a Gmail account set up via IMAP. I have created an "Archive" quickstep in Outlook with 2 instructions: mark item as read move to folder "All Mail" If I execute ...
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110 views

Create an Outlook Quick Step for every user on a certain computer?

I need to create a quick step that shows up on every Outlook account on a certain computer. It shouldn't be added to the user's roaming profile, although it's not terrible if that happens. It would ...
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460 views

Large mailbox in Outlook 2007 takes ages to index

In our company each user has a single mailbox and all email they have ever sent/received is in that mailbox. We don't do archiving to PST and we thought that was the way forward. The problem we now ...
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135 views

Junk mail criteria used by Exchange and/or Outlook

Is there any documentation, official or unofficial, about how email ends up in the junk folder? Emails from a domain that I am hosting ends up in my junk folder, and presumably in everybody else's ...
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323 views

Sync ALL Outlook Invites with Google Calendar

Just to preface, this is not a duplicate of : Sync Google, Outlook Calendar and Contacts Is there any way to sync an Outlook Calendar with your Google Calendar, outside of 'Google Calendar Sync'? ...
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196 views

Outlook 2007: Can the From address be different from the SMTP address it is sent through?

Among my numerous email addresses, I have a web-only-based email address which I want to use when writing FROM Outlook 2007. This web-based email address doesn't have an SMTP server I can send ...
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99 views

How to correctly enter a multi-part surname in Outlook

I'm using Outlook 2007. My default display is Surname, First_Name. Three-part surnames are quite common in South Africa, I can't comment for the rest of the world. Lets take a very common one as an ...
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3k views

Outlook 2010 message “The rule has a condition that the server cannot process” - how to fix?

I've just upgraded to Windows 7 & Office 2010 (from XP & Office 2007), and needed to edit a few of my Rules in Outlook. However, when I click OK to close the Rules and Alerts window I get the ...
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330 views

CFURLCreateWithString error from outlook on OSX Lion

After I upgraded to OSX Lion Outlook 2011 for mac has been very slow. My system console shows thousands of this error: 12-02-22 10:09:10.255 AM Microsoft Outlook: CFURLCreateWithString was ...
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94 views

Is there a way to navigate Outlook for Mac with keyboard shortcuts?

I use a lot of folders in Outlook/Exchange and rules for automatically sorting incoming mail. I know that there are shortcuts like: ⌘1 = Mail ⌘2 = Calendar ⌘3 = Contacts ... and so on. I've also ...
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266 views

How can I create a Search folder that contains multiple object types in Outlook 2007 from a secondary mailbox?

I added an additional mailbox to my account. I want to create a view that is similar to the 'to do list' view that exists for that user. This means I want a search folder that searches that mailbox ...
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257 views

Excluding a recipient when sending mail via Outlook to a PDL

Based on an answer to a similar question, what I am trying to accomplish may not be possible without using an Outlook rule. Is it possible to avoid sending myself an email when sending to an internal ...
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265 views

How do I email only those attendees who accepted or tentatively accepted an Outlook event?

I want to follow up on an Outlook event that occurred yesterday, but I don't want to message anyone who declined my invite. Can I create an email addressed only to those who replied attending or ...
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264 views

Outlook 2002 Internet headers empty

I'm trying to troubleshoot a bounceback email on an Outlook 2002 client. They are sending email through regular pop3 and SMTP. For the bounceback message, the "Internet Headers" section of properties ...
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207 views

Can Outlook be configured to send SMSes via Gmail?

Gmail allows sending SMSes through its chat. Outlook 2007 and 2010 allow sending SMSes from Outlook using an SMS provider. Is there any way to specify that Gmail should be the SMS provider?
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698 views

Outlook: How to set default picture style?

I always use the same picture style when pasting (not attaching) images into e-mails in Outlook 2007. Even with the Ribbon, setting this style every time is a 4-click process. Is there anyway to set ...
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241 views

How do you define your own shortcuts in Outlook 2007

In previous versions of Outlook it was possbile to write some VBA and assign a shortcut to do this. I can't see how to do this in 2007, if indeed it is possbile. Note - the following thread is ...
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556 views

Application Integration Mode within Windows 7 (“Windows XP Mode”)

I'm having an issue where applications that are virtualized (on VMs using Windows XP SP3 --not XP Mode, just regular Virtual PC) and accessible by my host machine (Windows 7 Enterprise x64) are just ...
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147 views

Outlook 2003 won't authenticate with SMTP before sending

I'm having problems with SMTP authentication in Outlook 2003. My mailserver is set in Outlook, but it won't relay. In other words, Outlook is trying to send mail before authenticating. Authentication ...
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21 views

Office 2013 on Windows 8.1 gives out of memory error when opening files

We have the same error that has been posted here: Problems opening Excel attachments from Outlook Namely, when a user opens a file from the internet, the internal network or an outlook attachment ...
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15 views

How to manage large set of Outlook canned responses/signatures for several users on network?

In our small office with 6 people we use Outlook signatures as canned responses. So we have a signature for when someone asks "question A", for when we send out "form DB7-ET", etc… The situation ...
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23 views

Disappearing Calendar Tasks

I have a user using Outlook 2013/Office 365. For some reason he is not able to see calendar tasks before 5 months ago(example he is able to see task from today March 10, 2015 to November 2014, But he ...