Email client, calendar/appointment manager and address book/contacts list software. Not to be confused with outlook.com, the new name/interface for Hotmail.

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131
votes
5answers
151k views

Change Outlook “Mark As Read” Behavior

Can someone describe to me, step by step, what I would need to do in order to change the default Outlook "Mark as Read" behavior? Default Behavior: Outlook marks a message as read when It has ...
129
votes
4answers
164k views

Outlook 2013 view RAW message source of an email

How can I view the source of an email in Outlook 2013? I want to see the exact email source, as I can do in Gmail or in Mozilla Thunderbird. I'm particularly interested in the top matter (headers?). ...
79
votes
10answers
129k views

How to make Outlook Calendar reminders stay on top in Windows 7

I'm just starting to use Windows 7 and I want to know how to make my Outlook reminders pop up and show themselves prominently. They keep opening discreetly, as just another window in the Outlook ...
70
votes
8answers
144k views

How to fix the wrong number of unread emails flag in Outlook 2013?

I have an annoying problem in Outlook 2013. My inbox is flagged with "1" unread message, but this is not the case. Even when I empty my inbox folder, this bold "1" stays next to my folder, new as it ...
63
votes
3answers
17k views

Breaking the Outlook 2010 e-mail blue quote line for inline responses

UPDATE: I've finally figured out a way to comprehensively fix this problem, though it took a lot of work and the creation of an Outlook 2010 addin! See below for the addin download. As far as I'm ...
60
votes
10answers
269k views

How can I synchronise my Outlook Calendar with Google Calendar (preferably using a free/open source tool)? [closed]

How can I synchronise my desktop Outlook calendar with my Google Calendar (Outlook -> Google)? I saw the question Free tool for Synchronizing Google Contacts and Calendar with Outlook, but the ...
41
votes
8answers
39k views

Can I create a link to a specific email message in Outlook?

I use Outlook as my email client at work, but I don't want to use it to manage my tasks and todos. (Instead I use plain text files and Emacs org-mode.) Since many todo items start out as mails in my ...
40
votes
1answer
55k views

Outlook does not show desktop notifications on a message receive

I have a number of accounts in Microsoft Office Outlook 2007, a folder for each and a rule which moves message for appropriate folder. Also it has to show a desktop notification. But it doesn't! I ...
37
votes
10answers
119k views

How to save a mail into an .eml-file with Outlook?

Outlook Express and Thunderbird both support the .eml-file format. Somehow Outlook does not. Is there any way to save mails into into an .eml-file using Outlook (e.g. with the help of a plugin)?
31
votes
5answers
40k views

How can I adjust start and end time for reoccuring meetings in Outlook?

I have a situation where I have a few reoccurring meetings in my Outlook calendar for which I want to change the start and end time for. I didn't create the meeting in the first place, and I don't ...
26
votes
3answers
23k views

Is there any way to turn on my “Out of Office” automatic replies when an event in the calendar is marked “out of office”?

I have recurring events that cause me to be out of the office on a regular basis. I have updated my calendar to reflect that I will be out of the office. Currently I use the "Out of Office" ...
24
votes
5answers
29k views

Prevent Outlook from automatically deleting meeting emails

I'm using Outlook Web Access to read my email. When I receive a meeting notice and acknowledge it, Outlook adds it to my calendar then deletes the email. Is there a way to disable Outlook ...
23
votes
4answers
48k views

Can I use a different signature in Outlook for internal versus external mail?

Our company requires use of a specific signature (with an image) for external e-mail and would like to use a different signature for internal e-mail (without an image). Is this possible with Outlook ...
22
votes
2answers
23k views

Is there a wildcard for setting up an Outlook 2007 rule?

I would like to create a rule that moves anything with the words SUCCESS * BenchmarkResults, where the * indicates a wildcard to a specific folder. We have multiple systems that will be put in place ...
22
votes
8answers
27k views

Outlook 2013 with Google ActiveSync

I am using the new Outlook 2013 beta, and I'm having problems connecting to the Google ActiveSync server. I can connect fine to the Hotmail server (m.hotmail.com), but when I use the Google server ...
21
votes
2answers
51k views

How can I make Microsoft Outlook 2013 automatically mark a message as read when it is clicked?

Normally, when I click on an unread message in Outlook 2013, the message remains in the unread state until I click on a different message. How can I make it so that it marks as read when I click on ...
21
votes
3answers
10k views

How do you “Edit As New” in Outlook?

In Thunderbird, there's the option to "Edit As New...". When selecting that option, I can edit the original message and send it like a new message. How can I do the same thing in Outlook?
21
votes
4answers
23k views

Outlook 2010 RULES - How to use “OR” boolean

It seems that Microsoft Outlook 2010 can only use the "AND" boolean when setting RULES. I find that very disturbing since even the lower end Windows Live Mail can use "OR". Am I missing something? I'm ...
20
votes
2answers
28k views

Make sent items show up in conversation view in Outlook 2010?

This one is pretty simple: I am using Outlook 2010 in "Conversation View" which is great except for the fact that Sent Items do not show up in this view. When using the beta version of Outlook 2010, ...
20
votes
4answers
12k views

Why does the Outlook taskbar envelope icon sometimes remain active, even if I have no unread email?

Outlook has a nice envelope icon that displays on top of the taskbar icon when I have new mail. Sometimes this icon comes up when I get a new message, but then doesn't go away when the message is ...
20
votes
1answer
34k views

How do I stop Outlook Out-Of-Office from replying to certain addresses?

When I am out of the office, if I turn Out-of-Office on, it auto-replies to the automated emails I get from our Bug Tracking system, which leads to our Bug Tracking system getting full of message ...
19
votes
4answers
63k views

Outlook sometimes marks folder with one unread message

In an Outlook folder, sometimes even though I marked all messages as read, the folder list shows "1", as if there's an unread message. Note: This is Outlook connected to a corporate Exchange server.
19
votes
3answers
19k views

Undo send email in Outlook

Is there an equivalent of Undo Sent Gmail feature in Microsoft Outlook? I believe that once that feature is enabled in Gmail the sending of email is postponed by 5 to 30 seconds (depending on ...
18
votes
4answers
9k views

Can employer retrieve emails sent using work email after you delete them in outlook?

If I delete a bunch of emails from outlook, can my manager still retrieve them and read them? If yes, can they view all the attachments?
18
votes
3answers
96k views

How can I export all email addresses I have sent to from Outlook or any other Email Client?

I would like to export a list of email addresses of people I have previously sent mail to. I don't think there is a way to do this without an add-in. I tried a tool called Gwabbit and it did not do ...
18
votes
5answers
22k views

Is there a Shortcut for “Mark all messages as read” in Outlook?

I am trying to find a shortcut for marking all messages (eMails) in a folder as read by using a keyboard shortcut, but had no luck in finding one so far. I am using Microsoft Outlook 2010 and when I ...
18
votes
3answers
148k views

Bulk Deleting All Messages in a Folder in Microsoft Outlook Web Access [duplicate]

Possible Duplicate: Multiple delete in Microsoft Outlook Web Access How do you delete all messages in a folder in Outlook, preferrably through Web Access? I left my Outlook account ...
18
votes
4answers
11k views

How to remove the Outlook 2010 icon from tray?

How do I remove the Outlook 2010 icon from my Windows 7 system tray / notification area? Just for clarification: i really mean 'remove' and not 'hide'. I have the icon in the taskbar and I don't ...
17
votes
6answers
200k views

The Outlook data file can't be accessed, how do I repair it?

I am using the beta 2010 Office Outlook. When I try receive or send, I get the following error. Outlook data file cannot be accessed. Repairing and reinstalling Office and trying to use any ...
17
votes
4answers
70k views

Prevent Outlook 2010 Insert Picture resizing image

When I "Insert Picture" a JPEG in Outlook 2010 it automatically resizes the image and, I think, recompresses it too. I realise this would be useful for photographs or for people who try to email 1MB ...
17
votes
3answers
43k views

Outlook 2011 for Mac - subscribe to iCalendar feed?

Similar to the question Add ics file to outlook 2011 (Mac) as new calendar, but rather than importing a static ICS file, I'd like to subscribe to an ICS feed (like iCal can). Is this possible with ...
17
votes
10answers
29k views

Conversation based grouping in Outlook similar to gmail?

I'm stuck using my employer's Outlook 2007 system for work email and don't have the option to forward to my gmail account. The only thing I really miss alot from gmail is the threaded conversations ...
16
votes
5answers
26k views

Custom one-key keyboard shortcuts in Outlook 2010 or 2013?

I'm a gmail junkie, and one of my favorite features is the keyboard shortcut "a" inside an email to archive the message. I can't remember if that was the default or if I set it to such a quick little ...
15
votes
2answers
171k views

How to disable “clutter” feature in office 365

I'm using office 365 for business. A couple of weeks ago I got an email introducing the new "clutter" feature with a "click here to configure" button saying that if I didn't do anything, the feature ...
15
votes
1answer
4k views

How can I make Outlook 2010/2013 always reply in plain text?

I want to be able to reply in old-fashioned plain text format when people send me emails (so I can reply inline). Outlook 2010 doesn't seem to allow this when the person sends me an HTML email. Is ...
15
votes
2answers
68k views

Outlook 2013 not showing emails older than aprox. 6months old in any folders

I migrated a VP of our company to Office 365 and now he's not seeing emails in folders that there should be. The problem seems to affect all folders but only emails after about 6-12 months old. Other ...
15
votes
5answers
77k views

Outlook calendar - see who has accepted a meeting without being the meeting organizer

In Outlook 2010 working against Exchange server, if I am the meeting organizer I have tracking options and at least one other way of seeing, if people have accepted or not. However, when I am NOT the ...
15
votes
2answers
11k views

Can I use “AND” in Outlook filters?

I wish to create an Outlook rule that matches two non-adjacent words in the subject line. It must match both words (AND), not one or the other. If I add the two words as one entry it treats them as a ...
14
votes
2answers
20k views

Keep Outlook Invitations in Inbox

Is there a setting so that when an Outlook meeting invitation is accepted the invitation is not automatically removed from the Inbox? I often accept invitations and then realize that I needed some ...
14
votes
1answer
65k views

Scheduled and recurring email in Outlook?

I need to send some emails at a specific time of the day and need to do it every day. How can I do it with Outlook? Delay delivery helps to send mail at a specific of time; but how to create new mail ...
14
votes
4answers
49k views

Save attachments from many emails at once in Outlook?

Someone sent me 200 emails overnight, with one file attachment apiece. sigh I'm expecting another 200 each night for the next three nights (the emails come from a server, so asking them to batch them ...
14
votes
2answers
6k views

Is it possible to search an Outlook folder with Ctrl-F?

I've got CtrlF burned into my brain and hands to do a search. Outlook makes you use CtrlE because CtrlF does a forward. But when composing an email, CtrlF initiates a find. Assuming I'm OK giving ...
13
votes
2answers
91k views

How do I add someone to a scheduled Outlook meeting without sending that update to everyone else?

I have scheduled a recurring Outlook meeting that everyone has already accepted. Now I need to include one more person, and I'd like to send her the invitation "officially" so that it appears on her ...
13
votes
2answers
48k views

How can I open .msg files on a Mac

I have received a .msg file as an attachment from a coworker. I am using OS X and there are no default programs to open the file. Does anyone know how I can open a .msg file on my Mac?
13
votes
11answers
61k views

Where does Outlook 2007 store opened attachments temporarily?

If a 'friend' has double-clicked an Excel attachment from an Outlook 2007 email and worked on it, saved it and then closed Excel and the email, where would that file be lurking (assuming I haven't ...
13
votes
5answers
18k views

How to determine what Outlook rule was applied?

I have a number of rules that filter mail to my deleted items folder. Sometimes it seems a rule applies to a message which I did not intend it to apply to. How can you "debug" which rule applied to ...
13
votes
2answers
8k views

Open links from Outlook in non-default browser

I use Firefox as my default browser, but I want all links from Microsoft Outlook to be opened in Chrome. I need it because of separation - I use Firefox for one kind of work and Chrome for another. ...
12
votes
12answers
61k views

Outlook 2010 is always on top of other applications, why?

For some reason Outlook 2010 is "on top" of other applications... Does anybody how to stop this behavior?
12
votes
1answer
6k views

Why are RSS Feeds slow to update in Outlook?

I've had a miserable experience with RSS feeds in Outlook, especially with my feeds from the Trilogy sites. I just know these feeds should update at least every few minutes, yet Outlook often takes an ...
12
votes
5answers
92k views

How can I import a PST file to Gmail?

I'm in the process of moving my email to Gmail. I used to use Outlook and I have a massive amount of email stored in various PST files (about 7GB worth). Ultimately I'd like to store this all in Gmail ...