New answers tagged

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The auto-complete data for email addresses is saved into an 'N2K' file, located at: C:\Users\%username%\AppData\Roaming\Microsoft\Outlook There, I found that Outlook had created a new '%username%.N2K' file, and renamed the previous one to '%username%.N2K.old'. All I needed to do was to delete the new file, remove the '.old' from the filename of the ...


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As mentioned in the list of the keyboard shortcuts in the Outlook Help page: Ctrl+v then Ctrl+SPACE seems a reasonable solution that gives a way to apply the current format of the mail you're writing to the text you paste. An alternative is Ctrl+v then Ctrl+Shift+z which removes any format.


1

It really depends on a lot of things. What do you use to view the email with and is your pc's security up-to-date? Have you installed all relative updates? If an email has malicious code attached in it that abuses a security flaw it is possible for a virus to be downloaded and installed by just viewing the email. If your system is up-to-date with a recent ...


1

If the body of the email is HTML then it depends on your email client. In the old days, we used to use Javascript when sending HTML newsletters and (from memory) MS Outlook 2000 (or prior) who accept it. I know MS Outlook (desktop), Thunderbird, Gmail, Yahoo, Outlook.com (I think pretty much all the big players) will prevent any javascript from executing ...


1

Based on your pictures it appears that it's shadow/high-lighting being applied to the text in the title bar. Notice in the affected one the title is really long (visible in picture -- "...et UDF M") where as the other is not.


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No direct way, sorry. The only workaround I can see is to import your company directory into your Outlook contacts folder (or create a separate Outlook folder of "Contacts" type). Then you'll be able to search this folder and see phones in the search results.


0

In HTML, there's a tag called anchor. If you use an anchor tag, you can reference the anchor in the start of the e-mail. Clicking on it takes you a different part in the e-mail. It doesn't link directly to the attachment (it doesn't open it), but it takes you close. If you want people to open the attachment, put it on a network drive, or OneDrive for ...


0

Using Outlook 2016, use the Clean Up Conversations features. That'll reduce your 30k to a much smaller set. Add your Gmail account to Outlook 2016. You may need to turn on "Access to less secure apps" since Outlook does not utilize the latest security protocols. Then you just drag the e-mails over to the Gmail folder.


1

The standard way to accomplish address lookup in MS outlook is to type some letter/numbers and press Ctrl+k. This will autocomplete the mail (if one address is find). Or will open window where you can select from all find addresses or names (personal or distribution lists) The same can be done via mouse, click on the letters, then click "Check names" It is ...


0

MFCMapi usually works for this: Deleting Ghost Reminders using MFCMapi Steps: 1.) Create an Outlook Profile, in Online Mode. 2.) Launch MfcMapi.exe, select Session -> Logon and display Store Table, choose the profile created under the previous step, click OK. 3.) Double click your Mailbox. 4.) Expand the Root Container and double click the Reminders ...


0

I experienced same issue. I was unable to modify or cancel individual meeting in the series or the entire series. I reached out to MS Outlook Server Admin who tried to delete the corrupted calendar entry. But the issue did not resolve. The corrupted meeting synched up from local to server next time I started outlook. I was able to resolve the issue with ...


0

The easiest way might just be to get a tracking report of all outbound mail from the user at your mailgateway. I ran into the same thing and using the advanced search like above didn't work out since internal from/to addresses aren't the full email address.


1

You already know the answer. It's no. No way to restrict autocomplete list contents. Some kind of workaround may be importing GAL into autocomplete list periodically. Say, one time per hour or something like this.


0

You may want to exclude "Completed" messages then. Just customize the view and configure the Filter to exclude these messages: Advanced tab -> Field -> All Mail Fields -> Flag Status not equal to Completed. You may also want not to group messages but sort them by Flag Status.


1

If you're in a corporate environment, it will be a Group Policy that is set by the Exchange Email Administrator. Right click on youremail@yourcompany.xyz and select Folder Permissions Then click on Add or Remove Retention Policies You might get sent to Outlook for Web where you can set policies.. or nothing appears which means this is disabled by ...


3

Easiest way I can think of is the one I use on one of my work computers. Create a Shortcut on your desktop point it to your Outlook. Mine is as stated. C:\Program Files (x86)\Microsoft Office\Office12\OUTLOOK.EXE Then you insert the switch. Using Ram's Inbox as an example. /select "outlook:Ram's Inbox" Here is what yours will look like. ...


0

After being nudged in the right direction in the comments by LunaMezza, I stumbled across the following article explaining how to enable auto replies outside the organization: http://www.howto-outlook.com/howto/automaticreply.htm#powershell However, as alluded to by LunaMezza this isn't to be taken lightly - your mileage may vary.


0

Problem solved. I switched the search bar to "All Outlook items" and searched on a few less common words I remembered from the email, and it found the draft, which for some reason had been moved to a Deleted Items folder.


0

You have IMAP folder. There should be an option to view/edit Subscribed Folders. In Mail, in the Navigation Pane, right-click the top folder for your IMAP account. Click IMAP Folders. Click Query. Click a folder, and then click Subscribe or Unsubscribe. Source: Choose which IMAP folders appear


1

Another way to do this is order the execution of rules so that first the PROD rule is executed, and on that rule check Stop processing other rules once this rules conditions were met. This method is very useful if in the future you have more rules like PROD. You can then just copy the rule, edit it, move it and it works as expected, and you don't need to ...


2

How do I add a NOT condition in a mail rule? You cannot add a NOT condition directly. However, you can use Exceptions to achieve the same effect: There are three (main) steps to the rule creation process: Conditions to check: This is where you are trying to add your negation rule. You can't. Action to perform: Example move to a ...


0

Typical, one minute after I post the question, I find the answer: to:bobby folder:sent will show only emails to Bobby from me.


0

Steps: Open New Email Right Click on the white empty space and click “Paragraph” Change Spacing “Before and After” to 0 pt Click “OK” NOTE: DON’T CLICK “Set As Default”


1

I'm assuming this is an exchange account as you refer to a server? It should recreate the folders automatically - check Mail in control panel, select Email accounts and then double click the account in question. There is a slider that sets what mail to keep offline - slide it all the way to the right and click Next and finish. Reopen Outlook and see. If ...


0

After a huge research, I finally found the solution of this error as the same solution for another problem. The solution below for those with the same problem: Right-Click on the executable Choose "Troubleshoot compatibility" Click "Troubleshoot program" Uncheck any and all checked items Click "Next" Choose "No, I have finished investigating the problem - ...


1

You just control-drag it to the calendar you want to duplicate it in on the left side. Your WebEx at Tue, Apr 26 9AM will now be copied to the green shared calendar. You should see a duplicate entry in your overlay -- the original and now a green version indicating it is being pulled from the 7623 Dial-In calendar.


1

In Outlook for Mac (OS X) version 15 (2016) Select Menu Bar -> Outlook -> Preferences -> Reading -> select Mark mail as read when viewed in the reading pane


0

Think of Categories as tags that you can apply to a Calendar item. Open the recurring event/meeting. It'll ask you Just this one or the Entire series. Pick Just this one. Delete event/meeting. Create a new event/meeting and Categorize/color that one separately. Tags are applied globally for recurring events/meetings which means the associated color is ...


0

You can right-click on a Calendar item and use Categories instead to apply color to calendar items. The color should apply to anyone else that has access to the Shared calendar. One category will apply the specific color, but two or more categories will not. The Categories behave like tags so if one of your colleagues chooses a different category, the ...


0

Its very simple. Its just because of the password issue. The password usually gets expired after certain days. All we need to do is renew the password and login again. Try restarting outlook at the end. It worked in my case.


0

Use the Quick Access Toolbar at the top left of the program. Click on the More button to add an icon, such as 'Email' This takes seconds to set up and is then on your Quick Access Toolbar to click when you want from Word, or Excel or another Office program. You'll need to add the button to the program you want to send the file from. If you want a more ...


0

You can't without using third-party tools or writing custom VBA script, program or Outlook add-in by yourself.


1

Unfortunately Outlook's Cleanup Folders & Subfolders functionality doesn't work on the Lync / Skype for Business Conversation History folder because the conversations aren't included in the same "thread". I used the following program to help me do the cleanup. It sure would be nice if it was built into Outlook's Cleanup Folders logic. ...


2

If your email is on a Microsoft Exchange server you may not be able to connect to your email because your computer is not on your work domain. You could also not be able to log in because you are not on your work network. This can be fixed by using Outlook Anywhere. It is probably best if you can wait to talk to your company's tech department and see if ...


0

The easiest way to do this is to add a unique text to your signature. Every time you reply to an e-mail, your signature will be included with the reply. If your signature has the keyword LeonardNelson2016 then performing a Custom Search with a keyword exclusion (along with other criterias) in search will bring up all the relevant e-mails without this keyword ...


0

"Not configured" will not override the default policy. You need to apply a separate GPO (that disables cached mode) for required users only.


0

This is not a fix but addresses the symptom: I noticed if you disable the reading pane the Outlook.exe process cpu load drop to zero. View -> Reading Pane -> Off Also make sure all of your email windows are closed. Once you start reading an email the CPU spike comes back. Really weird.


0

You can add a mailbox to your Navigation using the following method: Go to your mailbox name in the Navigation pane, right click and choose "properties" Click on the "Advanced" button and then the "Advanced" Tab Click the "Add" button, and type in the name of the account. Press OK, and then press OK again. Check that the new mailbox has shown up in ...


1

If we are talking about the kind of mailing lists where you send a mail to a a mailing list server and the software resends the mail to all recipients: There is a mail header line that tells your mail server (Exchange) that it should not send an out-of-office mail. The mailing list server should add it to mails that it resends: Auto-submitted: ...


2

Outlook opens the remote PST. But please don't ever use non-local PST files! This leads to corruptions, interruptions and other negative effects. Please don't do it!


2

Your district IT security may be worried about the recent reports of ransomware locking up the files of institutions such as hospitals. If one computer on the network becomes infected by ransomware, it can be used as part of a botnet to infect the other computers on the network and hold their maliciously encrypted files for a ransom payable in Bitcoins too. ...


0

Apparently, you can. This KB article describes the procedure (for 2007/2010, but the same thing works in 2013) in its "How to enable or disable hyperlink warnings per protocol" section. In brief, to trust the "foo://" protocol, add a registry subkey named HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\<version>\Common\Security\Trusted ...


0

I thought I should update this with the closest I have come to an answer so far..... I have written a macro that changes the font of the selected text, and created a shortcut in the toolbar. Therefore I compose my email in the font I don't want to use, then select the entire reply and click the macro. I can provide the code (which is quite simple) if ...


0

this it worked for me too: go to account settings. choose Change Folder under Personal Folders\Inbox make sure that it points to the correct .pst file because in my case fir some reason it was pointing to the dfault .pst file not my imported .pst file that I set in the Data Files tap. hope this helps.


0

No, the sender of the Calendar invite is the final authority. Outlook allows you to enter details, but it can be overwritten if the sender sends an update. Since this is not a Delete and Add event, but an Update... you can't Recover Deleted Items... Recover Deleted Items only seem to work for e-mails anyway, even though I've read that Microsoft tech ...


0

The best workaround here may be making a link to a shared batch file on the network. So, hyperlink is <a href="file://///remoteserver/remotedirectory/adddrive.bat"> Click me to add the drive! </a> The batch would be net use (drive info) The only caveat here is that the batch file will download and ask to run.


1

This is what Level2Remove/Level2Add registry values were for. But for some reason it doesn't work in Outlook 2016.


0

I ended up following this answer and creating a search folder for messages that are older than 2 months and in the log folders. I can periodically right-click the search folder and click Delete All to clean out the logs.


1

You can't do this automatically, sorry. You can either enable encryption for all outgoing messages or encrypt each message manually.


-1

Once you've added the new mailbox (Calendar share source) in your Account Settings, you can drag the additional calendars to new custom Calendar groups. In Outlook 2010, right-click in the Calendar navigation pane, select New Calendar Group, name it how you please, then drag the shared calendar into it. It should no longer show up in My Calendars.



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